Important Deadlines for Division Officers by Topic
Continuing Professional Education Office
August 1
Deadline for Applications for approval as of September for sponsors for CE Credit workshops; annual reports of sponsors due.
October 30
Interim reports of sponsors due.
November 30
Deadline for submitting proposals for CE Committee to co-sponsor workshops during the convention.
February 1
Deadline for Applications for approval as of March for sponsors for CE Credit workshops.
April 30
Interim reports of sponsors due.
Convention/Meeting Services Office
December 15
Names of any senior public officials under consideration for invitation to participate in the current year’s annual convention should be submitted by the division.
December 15
Requests from the division for assistance with meeting space for division pre-convention workshops.
January 28
Division program for the annual convention including all sessions, business meetings and social hours due.
May 1
Name of division program chair for the following year submitted by the division.
Division Services Office
Mid-July
Information due from division officers to display at the Division Services booth for Convention.
September 1
Roster of newly elected and appointed division officers and committee chairs due.
November 1
Call for Division Annual Reports
February 1
Division Annual Report due.
Monthly
Reports on membership counts and money collected are sent to each division.
Elections Office
Mid-June
Election Officer notifies nomination chairs or individual who submitted slates of division election results.
July 1
Final APA Board of Directors ballot is sent to the previous year’s Council of Representatives.
Late July
Requests for “statement of purpose/mission/activities” for apportionment ballot is sent to division presidents, secretaries and nomination chairs.
July 31
Board of Directors ballot closes.
September 15
Deadline for division “statement of purpose/mission/activities” for apportionment ballot.
October 14
President-elect ballot to be sent to all APA Fellows, Members and Voting Associates.
October 31
Board and Committee election ballots to be sent to current Council of Representatives.
November 1
Apportionment ballot is sent to all Fellows, Members and Voting Associate Members.
November 28
President-elect election ballot closes.
November 30
Board/Committee election ballot closes.
December
Call for nominations for APA standing and continuing boards/committees is sent to the division presidents, secretaries and nomination chairs.
Mid-December
Apportionment ballot and bylaws amendment ballot closes.
Late December
Results of the apportionment ballot are sent to the division presidents and secretaries.
Late December
President-elect Nomination ballot is sent to all Fellows, Members, and Voting Associate Members.
December
Board/Committee election ballot closes.
Late December – Early January
Call for candidates for division officer elections sent out.
February 1
President-elect Nominations ballot is sent to all Fellows, Members, and
Voting Associate members.
February 1
Deadline for nominations to APA standing and continuing boards/committees.
February 15
Deadline for return of slates for Council representatives and division officers from division secretaries and nomination chairs.
March 1
Draft ballot for Council representatives and division officers is sent to division nomination chairs or the individual who submitted the slates for final approval.
March 15
Deadline for return of approved draft ballot for division Council representative(s) and division officers from division nomination chairs or individual who submitted the slates.
Mid-March
President-elect nomination ballot closes. Five presidential candidates are announced.
April 15
Final ballot for division Council representatives and officers and state/provincial association Council representatives is sent to all Fellows, Members and Voting Associate members.
April 15
APA Board of Directors nominations ballot is sent to the previous year’s Council.
May 15
Board of Directors nomination ballot closes.
Late May
Ballot closes for division Council representatives and officers and state/provincial association Council representatives.
Financial Services Department
June 15
Copy of any division’s individual tax return submitted directly to the IRS must be sent to the Financial Services Department.
February
Unaudited year-end financial statements are sent to the divisions whose books are kept by APA.
Monthly
Report on division funds and applicable dues checks are mailed to the division for the months of October through March.
March
Tax Return Packages are sent to divisions who are participating in the group return.
April
Tax Return Packages are due back from divisions who are participating in the group tax return.
Membership Department
June
Report on recommendation of APA Membership Committee with respect to initial Fellow nominees sent to the division.
July
Procedures for nomination and election of Fellows sent to Fellows chairs and procedures for the election of new division members sent to secretaries and Membership chairs.
August
Division assessment amount and the request for APA collection services due.
August
Lists of “current” Fellows in divisions due.
February 20
All nominee applications for initial Fellow status due.
Publications Office
Early Spring
Request annual report for each division journal.
March
Journal annual report due.
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