Division Officers Information

The APA/Division Dialogue

The APA/Division Dialogue is the bimonthly newsletter for divisions of the American Psychological Association. Click here for the latest issue, previous issues, submission information, and deadlines for upcoming issues.

APA Calendar for Division Officers

The calendar and list of deadlines include important dates for the division leadership. The first is arranged chronologically and the second is organized by topic.

• APA Calendar for Division Officers
  
• Important Deadlines for Division Officers by Topic

APA Division Membership Numbers

Interdivisional Grant Program

The Committee on Division / APA Relations (CODAPAR) announces the 2008 Interdivisional Grant Program “Call for Proposals”. CODAPAR is also excited to report that the IGP funds have been increased! At its February 2008 meeting, the Council of Representatives voted to increase the interdivisional grant pool to $25,000!

The IGP is a grant program run by CODAPAR that awards funding to proposals for collaborative projects sponsored by two or more APA divisions. Interdivisional grants typically have been small grants designed to act as seed money to help in the initial stages of getting projects up and running. CODAPAR will continue to review and fund these types of grant proposals for which the IGP was originally created. However, with the increase of the IGP funding pool, CODAPAR will also consider proposals requests up to $5000. Priority will be given to those projects that promise the broadest reach across multiple divisions and that are especially broad in scope and impact. Please see the Call for Proposals for more details.

The deadline to receive proposals is Friday, September 5, 2008. CODAPAR will make its recommendations to the Board of Directors at its December meeting and funding for these collaborative projects will be announced and made available at the beginning of 2009.

For more detailed information, please click the links below:

• Cover Letter (PDF)
  
• Call for Proposals (PDF)
  
• Grant Sponsorship Submission Form (PDF, 14K)
  

If you have any questions about participation in the program or completing the proposal process, please contact Troy Booker.

Divisional Activities Archive

This is an information hub for division officers archiving division activities around pertinent issues division leaders face on a regular basis. These documents are comprised of information gathered from the Division Annual Reports, informal surveys and polls conducted on the Division Officers listserv and resources from the Division Services Office. This archival hub was created to share this wealth of knowledge and documented experiences with division leaders. Before reinventing the wheel, see what activities have been successful, pitfalls to avoid, how similar and different divisions are structured and Save time on creating initiatives and projects!

• Division Governance Structures Survey: This is an overview of the divisions and the makeup of their governing board.
  
• 2006 Division Diversity Activities: Information on diversity initiatives and activities gathered from the 2006 annual reports.
  
• Student and ECP Activities: Information on division initiatives and activities centered around students and early career psychologists gathered from the 2006 annual reports.
  
• Listserv Campaign Policies: Listserv policies related to campaigning for and endorsing candidates in national, state, and federal elections.
  
• Parliamentarian Position: Information on what other divisions have done or are doing when it comes to the position of a parliamentarian on the executive board.
  
• Past President Feedback: How involved are past presidents? See what other divisions have to say!
  
• Executive Board Meetings: How many does your division have? This matrix maps out how many, what expenses are covered and who attends.
  

Please note, the information contained in the documents above has been collected over several years and may have changed. These discussions and surveys have been voluntary and not all divisions responded; therefore data may be missing or incomplete.

Information for Division Governing Bodies

The IRS has recently made significant changes to the tax reporting required of non-profit organizations, and APA Divisions are now required to certify compliance with certain good governance policies as part of their group tax return.

Division leaders should be aware that APA policies on Conflict of Interest, Whistle Blower and Document Retention apply to the Divisions, and should be complied with at all times. Those policies are reproduced below.

• The APA Board of Directors Policy on Conflict of Interest also applies to Division Boards of Directors.
• The APA Whistleblower policy applies to APA and Divisions of APA, and to both volunteers and staff.
• The APA Document Retention Policy applies to APA and Divisions of APA, and to both volunteers and staff.

Handbook for Division Officers

The handbook includes information for division leadership on the relationship between divisions and APA, elections, governance, membership status, funds, convention, publications, and services.

• Table of Contents -- click here for a list of all the headings in the handbook (and links to those sections)
  
• Chapter 1: Divisions and the American Psychological Association (Part 1)
  
• Chapter 1: Divisions and the American Psychological Association (Part 2)
  
• Chapter 2: Election of Division Officers and Council Representatives
  
• Chapter 3: Raising Issues for Council's Consideration
  
• Get Your Voice Heard
  
• Chapter 5: APA Membership, Division Membership, and Fellow Status
  
• Chapter 6: Division Funds and Financial Services
  
• Chapter 7: Annual Convention and Division Meeting Services
  
• Chapter 8: Publications and Communications Activities
  
• Chapter 9: Printing, Mailing and Data Processing Services
  
• Chapter 10: Other APA Activities of Interest to Divisions
  
• Appendix I: Central Office Directory (click here to contact us)
  
• Appendix II: Chronological Calendar for Division Officers
  
• Appendix III: Calendar by Office
  
• Appendix IV: Annual Reports From Divisions (see below)
  
• Appendix V: Schedule for the Board of Directors' 5-Year Review of Divisions (PDF)
  
• Appendix VI: ASME Guidelines
  
• Appendix VII: Procedures for Submission of Amicus Briefs
  
• Appendix VIII: History of Creation of Divisions as Structural Units of the APA
  
• Appendix IX: Chronological History of Divisions
  
• Appendix X: Division Utilization of Services
  
• Appendix XI: Division Internet Listserv Request Form
  
• Appendix XII: Archival Inventory Form (click here for PDF and here for Word file)
  
• Appendix XIII: Summary of APA Nominations/Elections

Apportionment Ballots

Apportionment ballots determine representation on the APA Council of Representatives. Following are links to more information on apportionment and sample mailings from divisions asking their members to put their votes toward their division. The apportionment ballot mails about October 31 each year via bulk rate (standard) and should reach members in 10-15 working days. The election closes about December 15 each year. Results are sent to Council members via their listserv and posted in the Monitor. They are also included in the Division Dialogue.

• Division Elections by APA and Apportionment Ballot
  
• Sample Apportionment Ballot Postcard
  
• Sample Apportionment Ballot Letter

Division Annual Reports

Division Officers: The 2007 Division Annual Reports are annual reports are due February 1, 2008. The Annual Reports help CODAPAR identify new division projects and initiatives and monitor division activities for compliance with the American Psychological Association’s bylaws, policies and rules. Divisions that have chapters and/or sections are reminded that a separate annual report should be completed by each chapter and section. These reports should be submitted along with the division’s annual report. All reporting forms are below. For electronic copies of the reporting forms, please contact Troy Booker via Email.

Electronic submissions of the annual reports are highly recommended!

• Memorandum (PDF)
• Division Annual Report (PDF)
• Chapter/Section Annual Report (PDF)
• Attachment 1 - Association Rules (PDF)

2008 Division Leadership Conference

CODAPAR would like to announce the 2008 Division Leadership Conference (DLC), being held January 25-27 at the Fairmont Hotel in Washington D.C. This leadership conference is designed to help division presidents-elect get to know APA and its staff, interact productively with other division leaders, plan for their own presidency, and be better prepared to handle some hot topics like membership and legal concerns.

Fully 93% of recent attendees strongly recommended that incoming division presidents-elect should attend the DLC. It promises to be a weekend of information sharing and knowledge gathering that will jump-start presidential initiatives, highlight resources in APA Central Office and activities that carry liability, not to mention, present opportunities to build relationships with other division leaders.

Don’t leave your division unrepresented! If your division’s president-elect is unable to participate in the DLC, we highly recommend another representative is chosen from your executive board to attend!

• 2008 Division Leadership Conference Schedule (PDF)
• 2008 DLC Registration Form (PDF)
• 2008 DLC Travel Form (PDF)

Services Provided to APA Divisions

These are materials from the session Nuts and Bolts: Structural Issues in Division Management at the Division Leadership Conference.

• Nuts and Bolts
  
• Contract Divisions
  
• Services Provided to APA Divisions Through Central Office
  
• Examples of APA/Division Service Agreements
  
• Menu of Administrative Services Provided by the APA Division Services Office
  
• Sample Memorandum of Understanding

Membership Reports

These are materials from the session on membership reports presented at the 2007 APA Convention, August 19, 2007.

• Reports Explained (PDF) -- how to read reports, see section labels in sample reports below
  
• Sample Summary Report (PDF) -- see section labels in Reports Explained above
  
• Sample Detail Report (PDF) -- see section labels in Reports Explained above
  
• List of Contract and Non-Contract Divisions (PDF)