December 15

Names of any senior public officials under consideration for invitation to participate in the current year’s annual convention should be submitted by the division.

Requests from the division for assistance with meeting space for division pre-convention workshops.

January 28

Division program for the annual convention including all sessions, business meetings and social hours due.

May 1

Name of division program chair for the following year submitted by the division.

Mid-July

Information due from division officers to display at the Division Services booth for Convention.

September 1

Roster of newly elected and appointed division officers and committee chairs due.

November 1

Call for Division Annual Reports

February 1

Division Annual Report due.

Monthly

Reports on membership counts and money collected are sent to each division.

Mid-June

Election Officer notifies nomination chairs or individual who submitted slates of division election results.

July 1

Final APA Board of Directors ballot is sent to the previous year’s Council of Representatives.

July 31

Board of Directors ballot closes.

September 15

President-elect ballot to be sent to all APA Fellows, Members and Voting Associates

Mid-September

Requests for “statement of purpose/mission/activities” for apportionment ballot is sent to division presidents, secretaries and nomination chairs.

October 7

Deadline for division “statement of purpose/mission/activities” for apportionment ballot.

October 31

Board and Committee election ballots to be sent to current Council of Representatives.

November 1

Apportionment ballot is sent to all Fellows, Members and Voting Associate Members.

November 28

President-elect election ballot closes.

November 30

Board/Committee election ballot closes.

Mid-December

Apportionment ballot and bylaws amendment ballot closes.

Late December

Results of the apportionment ballot are sent to the division presidents and secretaries.

President-elect Nomination ballot is sent to all Fellows, Members, and Voting Associate Members.

December

Call for nominations for APA standing and continuing boards/committees is sent to the division presidents, secretaries and nomination chairs.

Board/Committee election ballot closes.

Late December-Early January

Call for candidates for division officer elections sent out.

February 1

President-elect Nominations ballot is sent to all Fellows, Members, and Voting Associate members.

February 15

Deadline for return of slates for Council representatives and division officers from division secretaries and nomination chairs.

March 1

Draft ballot for Council representatives and division officers is sent to division nomination chairs or the individual who submitted the slates for final approval.

March 15

Deadline for return of approved draft ballot for division Council representative(s) and division officers from division nomination chairs or individual who submitted the slates.

Deadline for nominations to APA standing and continuing boards/committees.

Mid-March

President-elect nomination ballot closes. Five presidential candidates are announced.

April 15

Final ballot for division Council representatives and officers and state/provincial association Council representatives is sent to all Fellows, Members and Voting Associate members.

APA Board of Directors nominations ballot is sent to the previous year’s Council.

May 15

Board of Directors nomination ballot closes.

Late May

Ballot closes for division Council representatives and officers and state/provincial association Council representatives.

June 15

Copy of any division’s individual tax return submitted directly to the IRS must be sent to the Financial Services Department.

February

Unaudited year-end financial statements are sent to the divisions whose books are kept by APA.

Monthly

Report on division funds and applicable dues checks are mailed to the division for the months of October through March.

March

Tax Return Packages are sent to divisions who are participating in the group return.

April

Tax Return Packages are due back from divisions who are participating in the group tax return.

June

Report on recommendation of APA Membership Committee with respect to initial Fellow nominees sent to the division.

July

Procedures for nomination and election of Fellows sent to Fellows chairs and procedures for the election of new division members sent to secretaries and Membership chairs.

August

Division assessment amount and the request for APA collection services due.

February 20

All nominee applications for initial Fellow status due.

August

Lists of “current” Fellows in divisions due.

Early Spring

Request annual report for each division journal.

March

Journal annual report due.