Apportionment voting starts November 1

Divisions are encouraged to make members aware of the value of casting votes toward divisions in which they are interested

The Apportionment Ballot is conducted annually to determine the composition of the following years' Council. Each voting member of APA receives a ballot with ten votes to distribute among eligible constituencies (divisions and state/provincial associations) according to his/her interests.

Making certain that your members know the value of the division's participation in Council activities is also important. Information on current APA Council activities in your division's newsletter and listserv will serve to highlight that importance and increase the chance that your members will understand the implications of the Apportionment Ballot and, thereby, increase the chance that they will fill out and return their ballots.

Other Balloting Information 

The Apportionment Ballot

The Apportionment Ballot is conducted annually to determine the composition of Council. The system used combines the original Albee Commission plan developed in 1966 and a modified plan adopted by the membership in 2001.

Each voting member of APA receives a ballot with ten votes to distribute among eligible constituencies (divisions and state provincial and territorial associations (sptas)) according to his/her interests. Each division and spta is invited to send an accompanying statement (100 word limit) to solicit members' votes. The statement generally outlines the mission and important activities that the organization is currently undertaking.

The total number of seats on Council is 162 and are divided into two pools; one for divisions and one for sptas.  The percentage of the total 162 seats that each pool receives is determined by the percentage of total votes each pool receives.  Each division and spta receives one Council seat from their pool and additional seats from the pool are awarded to a division or spta based on the following calculation:

1.5% to less than 2.5% 1 additional seat
2.5% to less than 3.5% 2 additional seats
3.5% to less than 4.5% 3 additional seats
Etc.

Those divisions or sptas who are entitled to additional seats from their pool are awarded additional seats in the following manner.  The division or spta with the highest percentage in a pool will receive the first additional seat, and an additional seat will be awarded to other divisions or sptas entitled to one or more additional seats in descending order of their percentages.  If a pool is not exhausted after the awarding of the first additional seat to those divisions or sptas entitled, additional seats will be awarded to those divisions or sptas who are entitled to more than two seats in descending order of their percentages.  This process continues until either all additional seats in a pool have been assigned or until all divisions or sptas in a pool entitled additional seats have been assigned all of the seats to which their percentage entitles them. 

If additional seats still remain in a pool after they have been awarded by virtue of the percentage received by a division or spta, remaining seats will awarded to the division or spta that came closest to being awarded another seat.

The results of the apportionment ballot, together with the current membership of Council, are taken into account as the Election Office generates a listing of division and state/provincial association vacancies on Council for the following year. It is important to note that: 

  • A division or state/provincial association that is allocated fewer seats for one year than those allocated the previous year must recall the appropriate number of representatives. 

  • If the division has more than one representative serving on Council, it will be the division's responsibility to determine which representative will be recalled. 

  • Once a representative is recalled, the individual's term is over (APA Bylaws, Article V, Section 5). Even if the division regains the lost seat on the next apportionment vote, a new election for Council representative must be held to fill the seat.