How does APA apportionment work?

The APA Elections Office will send out apportionment ballots on Nov. 1.

The apportionment ballot election is conducted annually to determine the composition of APA’s Council of Representatives. This year’s election will begin Nov. 1 and will close Dec. 16, 2013.  

Each voting member of APA receives a ballot with 10 votes to distribute among eligible constituencies — divisions and state provincial and territorial associations (SPTAs) — according to his or her interests. Each division and SPTA is invited to send an accompanying statement (100-word limit) to solicit members' votes. The statement generally outlines the mission and important activities that the organization is currently undertaking.

The total number of seats on council is 162. These are divided into two pools, one for divisions and one for SPTAs. The percentage of the total 162 seats that each pool receives is determined by the percentage of total votes each pool receives. Each division and SPTA receives one council seat from their pool and additional seats from the pool are awarded to a division or SPTA based on the following calculation:

  • 1.5 percent to less than 2.5 percent — 1 additional seat.
  • 2.5 percent to less than 3.5 percent — 2 additional seats.
  • 3.5 percent to less than 4.5 percent — 3 additional seats.
  • And so on.

Those divisions or SPTAs that are entitled to additional seats from their pool are awarded additional seats in the following manner. The division or SPTA with the highest percentage in a pool will receive the first additional seat, and an additional seat will be awarded to other divisions or SPTAs entitled to one or more additional seats in descending order of their percentages. If a pool is not exhausted after the awarding of the first additional seat to those divisions or SPTAs entitled, additional seats will be awarded to those divisions or SPTAs that are entitled to more than two seats in descending order of their percentages. This process continues until either all additional seats in a pool have been assigned or until all divisions or SPTAs in a pool entitled additional seats have been assigned all of the seats to which their percentage entitles them.

If additional seats still remain in a pool after they have been awarded by virtue of the percentage received by a division or SPTA, remaining seats will awarded to the division or SPTA that came closest to being awarded another seat.

The results of the apportionment ballot, together with the current membership of council, are taken into account as the Election Office generates a listing of division and SPTA vacancies on council for the following year. It is important to note that:

  • A division or SPTA that is allocated fewer seats for 1 year than those allocated the previous year must recall the appropriate number of representatives.
  • If the division has more than one representative serving on council, it will be the division's responsibility to determine which representative will be recalled.
  • Once a representative is recalled, the individual's term is over (APA Bylaws, Article V, Section 5). Even if the division regains the lost seat on the next apportionment vote, a new election for council representative must be held to fill the seat.

Other Upcoming Elections and Dates

Oct. 31, 2013

The 2013 board and committee elections launches electronically. Members of the 2013 council are eligible to vote in this election.

Mid-December 2013

The 2014 board and committee call for nominations will begin in mid-December and is open to all APA members. Nominations must be submitted online. Information will be sent to all division and SPTA officers via email and will be announced in APA’s e-newsletter APA Access.

Jan. 31, 2014

The 2014 president-elect nominations launches electronically. Potential candidates are invited to submit a brief statement (50 words or less) to accompany the nomination ballot. The deadline to submit statements is Jan. 15, 2014.

April 15, 2013

The 2014 division and SPTA elections begin. Slates are due to the Election Office by Feb. 15, 2014, and candidates are invited to submit statements of no more than 250 words. The statements will be available to voters online. Voters with an email address on file with APA will be sent their ballot electronically. Those without an email address will be mailed a paper ballot.

Find more information on the APA Elections website.