Board of Directors Approved Minutes: June 6-8, 2002

Present: Philip G. Zimbardo, PhD; Robert J. Sternberg, PhD; Norine G. Johnson, PhD; Ronald F. Levant, EdD; Gerald P. Koocher, PhD; Raymond D. Fowler, PhD; Laura H. Barbanel, EdD; Charles L. Brewer, PhD; Carol D. Goodheart, EdD; Katherine C. Nordal, PhD; J. Bruce Overmier, PhD; Nathan W. Perry, PhD; and Derek Snyder (APAGS Representative).

Absent: None.


I. MINUTES OF MEETING

A.(1) The Board voted to approve the minutes of its February 13 & 14, 2002, meeting.

II. ELECTIONS, AWARDS, MEMBERSHIP AND HUMAN RESOURCES

A.(2) The Board voted to recommend that Council approve amending Association Rule 110-7 as follows (bracketed material to be deleted; underlined material to be added):

110-7 GUIDELINES FOR THE CONDUCT OF PRESIDENT-ELECT NOMINATIONS AND ELECTIONS

2. Eligibility and appropriateness of standing for the APA Presidency while standing for another APA office. An individual who APA has identified as a finalist to be on the ballot as President-elect shall be prohibited from concurrently being a candidate for election to any other APA office, including divisional offices. [Individuals serving in the APA Presidency cycle shall not hold offices within the Association other than the ex officio positions that accompany that office.] A person elected to the APA Presidency shall, during the term of President-elect, President, and Past President, be restricted from holding any other APA office, including divisional offices, that is not an ex officio extension of the Presidential office.

B.(25) The Board voted to recommend that Council approve the appointment of a Council Representative for a one-year term in 2003 for those voting units that did not submit slates for the 2002 election cycle.

C. In executive session, the Board reviewed the Membership Committee's preliminary decisions regarding Fellow nominees considered for election commencing January 1, 2003.

D. In executive session, the Board took the following action on appointments:

1. Approved the appointments of Mr. Bruce L. Boyd, Mr. Gary Smith and Celia B. Fisher, PhD, as Trustees to the APA Insurance Trust, terms 1/1/03-12/31/05
2. Approved the appointments of Lisa L. Harlow, PhD, and Martha E. Banks, PhD, to the Committee on Division/APA Relations (CODAPAR), terms 1/1/03-12/31/05
3. Approved the slates of nominees for APA standing and continuing boards and committees after receiving the report from the Nominations Subcommittee.

III. ETHICS

A.(3) The Board voted to recommend that Council approve Revision Draft 7 of the Ethical Principles of Psychologists and Code of Conduct. The Board commended Celia B. Fisher, PhD, Stephen H. Behnke, JD, PhD, the Ethics Code Task Force and the APA Ethics Office for their outstanding work on the revision of Ethics Code.

B. In executive session, the Board took action on two Ethics cases.

IV. BOARD OF DIRECTORS

A.(4) The Board voted to recommend that Council reject the following main motion of new business item #26:

Two Email mailing lists be established for Council members. One list will be moderated and will be used to send announcements from APA staff only. The other list will be unmoderated; all Council members will be able to send messages to all other members using this list. All Council members will be subscribed to both lists initially. Council members may resign from either list at their option.

B.(5) The Board voted to recommend that Council reject the following main motion of new business item #27H:

That Council elects a committee of Council to review requests for money from the Council's contingency fund and present those approved unanimously as a package for Council's vote.

C.(6) The Board voted to recommend that Council approve the following motion:

  1. A new business item shall be reviewed by the lead board or committee and other referral boards and committees as soon as feasible. It is recommended that a new business item be reviewed at the first meeting which follows the Council meeting in which the new business item was introduced. The lead board or committee is encouraged to use Email, whenever possible, to conduct a preliminary review of a new business item prior to its meeting.

  2. A new business item that has not been brought back to Council for action within 3 years of its submission shall be included in the Council agenda on the third anniversary of its submission under a section titled, "New Business Pending." Council will be provided the opportunity to discuss the new business item and to act on the item if it so chooses. Action may include: approval, rejection, referral, postponement or withdrawal.

D.(7) The Board voted to refer the item "Accountability to Vision and Goals" to a subcommittee of the Board (Drs. Barbanel, Goodheart, Nordal, Perry and Sternberg). The Board requested that the Board subcommittee work with the Committee on the Structure and Function of Council (CSFC) by conference call and a meeting during lunch on August 21, 2002, to consider tactics for empowering Council.

E.(8) The Board voted to refer the item "More Proactive Involvement with Other Disciplines, Organizations, Media and Political Bodies" to a subcommittee of the Board (Drs. Barbanel, Goodheart, Nordal, Perry and Sternberg). The Board requested that the Board subcommittee work with CSFC by conference call and a meeting during lunch on August 21, 2002, to consider tactics for empowering Council.

F.(9) The Board voted to refer the item "Enhancing Future of APA" to a subcommittee of the Board (Drs. Barbanel, Goodheart, Nordal, Perry and Sternberg). The Board requested that the Board subcommittee work with CSFC by conference call and a meeting during lunch on August 21, 2002, to consider tactics for empowering Council.

G.(10) The Board voted to refer the item "Institutionalizing Change" to a subcommittee of the Board (Drs. Barbanel, Goodheart, Nordal, Perry and Sternberg). The Board requested that the Board subcommittee work with CSFC by conference call and a meeting during lunch on August 21, 2002, to consider tactics for empowering Council.

H.(10A) The Board voted to approve the establishment of a task force to address the issue of how funds from pharmaceutical companies and other corporate bodies might impact APA and how APA might handle the impact. The Board requested that it be kept fully informed at every stage. The task force members will be appointed by APA President Philip G. Zimbardo.

I.(10B) The Board approved the following Policy on the Review of APA Position Statements:

The Board of Directors directs that representations of APA positions be subject to the approval of the CEO (or his/her designee) after appropriate review by the Practice Directorate Office of Public Relations and Communications or Government Relations Office (practice products), the Public Policy Office (advocacy materials) or the Public Communications Office (all other products).

When there is a disagreement between directorates or offices about the appropriateness of a document or activity the matter will be referred to the Executive Management Group.

J.(26) The Board voted to recommend that Council approve instituting the practice of increasing the graduate student affiliate fees annually by an amount linked to the consumer price index for all urban consumers (CPI-U) and that the revenues generated from this increase be added to the American Psychological Association of Graduate Students (APAGS) budget. Beginning August 2002, the APAGS increase will be included with the annual inflationary dues request that is submitted to Council. To this end, the Board recommended that Council specifically approve a $1 graduate student affiliate fee increase from $40 to $41 for the 2003 dues year.

K.(27) The Board voted to approve the allocation of $3 from each student affiliate fee to the production of the graduate student magazine.

L.(39) The Board received as information an update regarding APA's efforts to facilitate relations with the American Bar Association.

M.(40) The Board received an update on the presidential initiative of Robert J. Sternberg, PhD.

V. DIVISIONS AND STATE AND PROVINCIAL ASSOCIATIONS

A.(11) The Board reviewed the submitted division annual reports. The Board requested that CODAPAR look at the following and come back to the Board within one year with their findings/recommendations: 1) information on what APA must legally require from divisions in the annual reports; 2) suggestions for possible penalties for non-compliance by a division; 3) recommended changes to the APA Bylaws regarding divisions if any language is deemed unnecessary.

B.(11A) The Board requested that EMG draft for the Board's review and approval a policy regarding procedures for handling divisions who post non-APA policies or positions on their websites.

C.(28) The Board voted to recommend that Council reject the main motion of new business item #58B:

That a work group will be established to study the equity between divisions and affiliates in seeking recognition in APA.

The Board agreed with the rationale of CSFC and the Policy and Planning Board (P&P) that funding is not currently available to support the establishment of a working group and that the topic falls under the purview of P&P. The Board noted that P&P began discussions of this issue at its May 2002 retreat meeting. The Board requested that P&P look at ways in which newly emerging interest groups can become part of APA with the potential of having a voice and vote on Council. The Board requested that P&P consider Bylaws and Association Rule changes needed for implementing any proposals suggested by P&P.

D.(29) The Board approved funding in the amount of $2,000 for each of the following interdivisional grants projects: Feminist Visions and Diverse Voices: Leadership and Collaboration; Integration of Hypnosis Training in PhD Programs; Creating Shared Research and Professional Resources for LGBT Research and Researchers through GASP, the GLBT Alliance for Social and Personality Psychology; Development of a Four-Goal Proposal.


VI. ORGANIZATION OF THE APA

A.(12) The Board voted to recommend that Council reject the following main motion of new business item #23R:

Council directs the Policy and Planning Board to draw up relevant amendments to the sections of Bylaws describing the Council of Representatives and Board of Directors. The principles to be embodied would be as follows: (1) Everywhere the name "Council of Representatives" appears, it shall be replaced with the name "Board of Directors."; (2) The name of the Board of Directors shall be changed to some name to be recommended to the Council by the Board of Directors after due deliberation but in no case later than a time that would permit orderly review and action by the August 2000 meeting of the Council. The Board shall propose a name or names that would (a) accurately reflect its true bylaws mission for the purposes of internal APA communication, and at the same time (b) be suitably honorific so that the present Board of Directors would continue to have credibility and stature for the discharge of its needed external duties and periodic responsibility for carrying out certain negotiations on behalf of the Association.

B.(30) The Board voted to recommend that Council reject the following main motion of new business item #27R:

That an Office of Strategic Planning and Vision be set up in Central Office to collect relevant information, particularly regarding futures information, to help Council lead APA.

C.(31) The Board voted to refer the item "Better Articulation Between the Council of Representatives and Its Board and Committee Structure" to a subcommittee of the Board (Drs. Barbanel, Goodheart, Nordal, Perry and Sternberg). The Board requested that the Board subcommittee work with CSFC by conference call and a meeting during lunch on August 21, 2002, to consider tactics for empowering Council.

VII. PUBLICATIONS AND COMMUNICATIONS

A.(32) The Board voted to recommend that Council reject the following main motion of new business item #25F:

That the Council approves (1) authorization of resources to provide release time to APA editors (e.g., .125 FTE per year) interested in taking a more active role in advocacy and dissemination of results and (2) a re-examination of the overall current level of support for editors and associate editors.

VIII. CONVENTION AFFAIRS

A.(33) The Board voted to approve the increase in convention registration fees as noted below beginning in 2003.

Advance onsite
APA Member $185 $240
Nonmember $215 $270
Student Affiliate $60 $70
Student $85 $95
Dependent $10 $10

B. In executive session, the Board voted to reaffirm its decision to hold the 2004 Convention in Honolulu, Hawaii.


IX. EDUCATIONAL AFFAIRS

A.(13) The Board voted to approve, in principle, the conceptual outline for implementing Recommendations C-J of the Final Report of the APA Commission on Education and Training Leading to Licensure in Psychology, without new funding at this time.

B.(14) The Board voted to recommend that Council approve the following motion:

C/R commends CoA for its recent initiative in securing data from the field about the salience of its Guidelines and Principles for its consumers (internship and residency sites and doctoral training programs). As a next step, C/R requests that BEA, the oversight group for CoA, develop an interval review mechanism to secure data not only about Guidelines and Principles but about broader matters of the adequacy of CoA process, degree of satisfaction with CoA procedures/operations, and the impact of these factors on the field as well. Reviews will be conducted not less often than every five years. The results will be presented to C/R.

C.(15) The Board voted to recommend that Council approve the revised APA/CPA Memorandum for Concurrent Accreditation.

D.(16) The Board voted to recommend that Council approve amending the APA Bylaws and Association Rules as follows (underlined material to be added):

Article I: Objects

The objects of the American Psychological Association shall be to advance psychology as a science and profession and as a means of promoting health, education, and human welfare by the encouragement of psychology in all its branches in the broadest and most liberal manner; by the promotion of research in psychology and the improvement of research methods and conditions; by the improvement of the qualifications and usefulness of psychologists through high standards of ethics, conduct, education, and achievement; by the establishment and maintenance of the highest standards of professional ethics and conduct of the members of the Association; by the increase and diffusion of psychological knowledge through meetings, professional contacts, reports, papers, discussions, and publications; thereby to advance scientific interests and inquiry, and the application of research findings to the promotion of health, education, and the public welfare.

150-2.1 There shall be a Committee on Women in Psychology that shall concern itself with furthering the major purpose of the APA — "to advance psychology as a science and a profession and as a means of promoting education and human welfare" — by ensuring that women achieve equality as members of the psychological community in order that all human resources be fully actualized. Its mission shall be that of functioning as a catalyst, by means of interacting with and making recommendations to the various parts of the APA's governing structure, to the APA's membership, and particularly to the Division of Psychology of Women

150-6.1 There shall be a Committee on Children, Youth and Families which shall concern itself with furthering the major purpose of the APA — "to advance psychology as a science and a profession and as a means of promoting education and human welfare" — by ensuring that children, youth, and families receive the full attention of the Association in order that all human resources are actualized.

150-8.1 There shall be a Committee on Aging that shall concern itself with furthering the major purpose of the APA to advance psychology as a science and a profession and as a means of promoting education and human welfare by ensuring that older adults, especially the growing numbers of older women and minorities, receive the attention of the Association.

E.(17) The Board discussed the proposal regarding the integration of psychology into high school science fairs. The Board encouraged the development of the initiative within existing resources and with collaboration from several groups including relevant APA offices, State and Regional Psychological Associations, APA Division 2 - the Society for the Teaching of Psychology, the Council of Graduate Departments of Psychology, Psi Beta and Psi Chi.

F.(18) The Board voted to recommend that Council adopt the following resolution:

Resolution on Psychology Awareness in Secondary Schools

WHEREAS     It is estimated that hundreds of thousands of students take a psychology course in high school;

WHEREAS     APA established the Teachers of Psychology in Secondary Schools (TOPSS) to further the education and development of all teachers involved in the teaching of precollege psychology, facilitate exchange of information and ideas among all teaching levels of psychology, and enhance the educational opportunities of students enrolled in high school psychology classes;

WHEREAS     On August 23, 2002, the Executive Committee of TOPSS is celebrating its 10th Anniversary to commemorate ten years of providing resources and services to psychology instructors in secondary schools throughout the United States and worldwide;

WHEREAS     TOPSS continues to enhance the knowledge and skills of high school teachers of psychology through the development and sponsorship of unit lesson plans, teacher institutes, newsletters, and scholarly publications;

WHEREAS    The Executive Committee of TOPSS plans to launch a Psychology Awareness Initiative in Secondary Schools in conjunction with the TOPSS 10th Anniversary by disseminating current resources through its website and extensive network of state coordinators;

THEREFORE BE IT RESOLVED that the American Psychological Association, through the Council of Representatives, officially endorses the Psychology Awareness Initiative in Secondary Schools.

BE IT FURTHER RESOLVED that the APA Council of Representatives joins TOPSS in celebrating its 10th Anniversary and commends TOPSS on its 10th Anniversary for its efforts in promoting the teaching of psychology to enhance students' understanding of psychology as a discipline and a profession, and its contributions to health, education, and human welfare.

G.(19) The Board reviewed the report of the Task Force on Distance Education Principles for Professional Education and Training in Psychology and referred the report for comment to APA governance groups, divisions, state/provincial/regional psychological associations and relevant affiliated psychology organizations.

H.(34) The Board voted to approve the plans to go forward with the high school psychology textbook project with the understanding that substantial work would begin only upon receipt of a grant and that additional costs would be deferred and offset by revenue or R&D funds. Dr. Brewer recused himself from voting on this matter.

I.(35) The Board voted to recommend that Council approve the following motion (bracketed material to be deleted):

Article II: Membership

15. There shall be a class of Two-Year College Teacher Affiliates who are not Members of the Association and who shall not represent themselves as such. They shall have such privileges as may be granted by Council, including special rates for subscriptions and publications. [2-Year College Teacher Affiliate status is limited to individuals who are not otherwise eligible for APA membership, although any APA member who teaches in a 2-year college is welcome to participate in 2-Year College Teacher Affiliate activities.]

X. PROFESSIONAL AFFAIRS

No items.

XI. SCIENTIFIC AFFAIRS

A.(20) The Board voted to approve the APA Meritorious Research Service Citation, a BSA initiated program that would recognize psychologists who have served the field in program development and/or funding roles.

B.(35A) The Board recommended changing the dual dues membership reduction for APA members who are also members of the American Psychological Society or a member of any one of the organizations that are part of the Federation of Behavioral, Psychological or Cognitive Sciences from 25% of their APA dues to a fixed $50. The Membership Committee, the Finance Committee and BSA will review this request and provide feedback to the Board at its August or December 2002 meeting before forwarding the item to Council.

XII. PUBLIC INTEREST

A.(21) The Board voted to recommend that Council approve amending the Association Rules as follows (bracketed material to be deleted; underlined material to be added):

150-2.1 There shall be a Committee on Women in Psychology that shall concern itself with furthering the major purpose of the APA — "to advance psychology as a science and a profession and as a means of promoting health and human welfare" — by ensuring that women achieve equality as members of the psychological community in order that all human resources be fully actualized. Its mission shall be that of functioning as a catalyst, by means of interacting with and making recommendations to the various parts of the APA's governing structure, to the APA's membership, and particularly to the [Division of Psychology of Women] Society for the Psychology of Women . . .

150-6.1 There shall be a Committee on Children, Youth and Families which shall concern itself with furthering the major purpose of the APA — "to advance psychology as a science and a profession and as a means of promoting health and human welfare" — by ensuring that children, youth, and families receive the full attention of the Association in order that all human resources are actualized.

150-8.1 There shall be a Committee on Aging that shall concern itself with furthering the major purpose of the APA to advance psychology as a science and a profession and as a means of promoting health and human welfare by ensuring that older adults, especially the growing numbers of older women and minorities, receive the attention of the Association.

B.(22) The Board voted to recommend that Council adopt the Guidelines on Multicultural Education, Training, Research, Practice and Organizational Change for Psychologists.

XIII. ETHNIC MINORITY AFFAIRS

No items.

XIV. INTERNATIONAL AFFAIRS

A.(23) The Board voted to recommend that Council reject the following main motion of new business item #27Y:

Prepare and disseminate relevant statements to international groups (e.g. UN) as gathered/ suggested by Directorates.

XV. CENTRAL OFFICE

No items.

XVI. FINANCIAL AFFAIRS

A.(24) The Board voted to accept the audited financial statements for the year ended December 31, 2001, Report to Management dated March 2002, the Supplemental Financial Report (A-133) dated March 2002, the G Place Limited Partnership, and the Square 677 No. Limited Partnership financial statements as of December 31, 2001. The Board appointed Pricewaterhouse Coopers to conduct the 2002 audit and 2003-2006 audits after annual reappointment by the Board.

B.(36) The Board voted to recommend that Council approve the Proposed 2003 Preliminary Budget in principle calling for a $514,600 surplus [assumes inclusion of $2,000,000 cash flow from partnerships as a regular source of income and an annual dues increase of $10, a portion of which ($4) is linked to the CPI-U].

Specifically, the Board of Directors recommended that Council approve the following changes to the budget:

2002 2003
Nets (recommended by EMG to Finance Committee/Board) ($2,432,000) ($235,400)
Finance Committee/Board changes to EMG recommendation:
Salary "lag" adjustment 300,000 0
Communications improvement [Note 1] 300,000 350,000
Additional $6 dues increase [Note 2]     - 400,000
Adjusted Net after Finance Committee/Board Recommendations ($1,832,000) $514,600

Note 1: The Finance Committee and the Board requested that the Office of Communications improve its bottom-line by $300,000 in 2002 and by $350,000 in 2003 by increases to the 2003 institutional subscription rates or any other means available.
Note 2: After considerable discussion, the Finance Committee/Board felt, given the drastic cuts impacting staff, that the membership also participate in improving the bottom-line. Accordingly, the FC/BOD recommended that the 2003 $4 inflationary dues increase be increased by $6 to $10.
Special Note: It was with great reluctance that the Finance Committee and the Board endorsed the EMG's recommended improvements to the 2002 probable and 2003 preliminary budget but saw no other viable alternatives. The Finance Committee/Board noted that, if the voluntary staff actions being proposed did not result in the necessary savings, management would be required to reduce staff salaries. The Finance Committee/Board were concerned about the cumulative effect these actions will have on staff. To this end, the Finance Committee/Board noted that it would reconsider the 2003 merit pool elimination during its December 2002 meeting.
 

C.(36A) The Board voted to recommend that Council authorize 1) the development of a proposal to refinance both 10 G Street and 750 First Street buildings to include an "over borrow" of approximately $25 million, with the buildings to serve as collateral for the new debt and the buildings to be refinanced separately (non-recourse to APA); 2) the execution of the engagement letter dated April 29, 2002, to appoint Trammell Crow Company as the facilitator of the refinancing project on APA's behalf.

C.(37) That the Council of Representatives voted to approve the Net Worth Allocation Plan including the Financial Forecast for 2003-2005 as follows:

  • The goal for attainment of net worth as stated in Association Rule 210-3 should be reaffirmed; namely, that the Association strives to maintain a net worth equal to at least one year's operating budget.

  • Consistent with accounting practices, conventional wisdom and comparable financial data from other organizations, the Association should not consider any portion of theoretical building equity toward attainment of the net worth goal mentioned in item 1 above.

  • Currently, rather than specifically set aside funds outside the normal budget process for development of programs deemed to be of high priority to the membership, the Association enthusiastically supports consideration of proposals for new revenue generating ideas. [Such proposals for new revenue generating ideas should be thoroughly detailed including all direct costs, indirect costs, and staff costs. Such proposals reviewed by the Board and approved by the Council, will be funded out of ongoing revenues or out of the Association's net worth, as necessary, assuming that full consideration is also given to the impact of such funding on progress towards the Association's net worth goal mentioned in item 1 above.]

  • The specific financial forecast for 2003 - 2005 is as follows:

  1. Strive to attain a net worth goal equal to at least one year's operating budget consistent with Association Rule 210-3;

  2. Include net cash flow from building operations in the operating budget as a regular source of revenue (currently, the 2001-2005 average net cash flow from building operations is estimated at $2,000,000 per year) - [Note: This calculation of cash flow will be revisited if a refinance is approved and when the specific terms and conditions are known];

  3. Include funding in the operating budget for the Public Education Campaign and the Academic Enhancement Initiative through the forecast period (2002-2004) [Note: In light of the budget constraints, funding for these initiatives has been reduced for 2002 and 2003, however, full funding levels have been restored for 2004 and 2005];

  4. Restrict capital expenditures to no more than $7,000,000 over the forecast period;

  5. Continue to reinvest realized gains/losses from our long-term portfolio activity;

  6. Continue to subsidize the operating budget by all interest and dividends generated from our long-term portfolio activity (estimated at $1,050,000 over the forecast period); and,

  7. Continue to treat the advance to Square 677 as a loan rather than as an additional capital contribution and limit the loan principal to Square 677 to no more than $10 million dollars [Note: This issue will be revisited if a refinance is approved and when the specific terms and conditions are known].

  • Each year based on actual results and an analysis of our net worth, future financial forecasts and this new worth allocation plan will be adjusted accordingly.

Once the net worth goals are attained, any number of future actions can be taken including the long-term stabilization of dues; the long-term availability of funds for the development of programs deemed to be of high priority to the membership; further apportionment of building and investment proceeds toward operational expenses, etc.

D.(38) The Board postponed the item "Implicit Priority Association Rule Changes" to its August or December 2002 meeting.

E. In executive session, the Board voted to authorize the CEO to negotiate the purchase of the National Association of Social Worker's 8% partnership interest in G Place Limited Partnership.