Association Rules — 170. Publications and Communications

170-1. Publications and Communications Board

170-1.1 The Publications and Communications Board shall consist of nine APA members, who are elected for staggered terms of six years each, beginning July 1 the year after they are elected. The APA Treasurer and chief staff officer shall serve as ex officio members.

170-2. Responsibilities of Publications and Communications Board

170-2.1 The Publications and Communications Board shall establish publication policies and appoint editors to the APA journals (except the editor of the American Psychologist, official organ of the Association, and the executive editor of Psychological Abstracts). The Board shall annually make recommendations for the following budget year to the Council of Representatives, through the chief staff officer, Finance Committee, and Board of Directors, in regard to: (a) number of editorial pages allocated to each journal; (b) editorial office expenses of editors; (c) honoraria for editors; (d) journal subscription prices; (e) prices for authors' reprints; (f) funds for support of research and development projects; (g) anticipated non-periodical publications; and (h) other programmatic requirements as may be needed to support the publishing program.

170-3. Council of Editors

170-3.1 The Council of Editors shall be a committee that reports to the Council of Representatives through the Publications and Communications Board. It shall consist of the editors of all journals published by the Association and the chief editorial advisor as an ex officio member. The Council of Editors shall annually elect one of its members as chair. The Council of Editors shall meet, as necessary, to discuss common editorial problems and to make recommendations, particularly with regard to range of coverage, limits of editorial responsibility, common problems of style and the like.

170-4. Chief Editorial Advisor

170-4.1 The chief editorial advisor of APA publications shall be an APA member and shall be appointed as an advisor by the chief staff officer with the concurrence and approval of the Publications and Communications Board. The chief editorial advisor shall serve for a two-year term and may be reappointed for not more than two additional terms. This person shall serve as an advisor to Central Office staff in all matters relating to APA publications and shall make such recommendations to the Publications and Communications Board, the Council of Editors, and the chief staff officer for policy or procedural changes as may be appropriate. Compensation for the chief editorial advisor shall be determined by the chief staff officer, subject to approval by the Board of Directors.

170-5. APA Journals and Nonjournal Periodicals Published

170-5.1 As authorized by vote of Council, the APA shall publish journal and nonjournal periodicals.

170-6. Editor and Content of the American Psychologist

170-6.1 The American Psychologist shall be the official organ of the APA. The Board of Directors shall designate the editor and determine his or her term of office. Minutes of the annual business meeting; reports of the APA Treasurer, chief staff officer, and Policy and Planning Board; lists of officers, boards, committees, and representatives of the APA; lists of new members and associates; and such other reports as the Council may direct shall have preferential treatment in the American Psychologist. In selecting other material for publication from such sources as the addresses of officers of the APA and its parts, reports of boards and committees, and original contributions, the editor shall strive best to represent the APA as a whole.

170-7. Terms and Responsibilities of Journal Editors

170-7.1 Journal editors (except for editors of the American Psychologist and Psychological Abstracts) shall be appointed for a term of six years by the Publications and Communications Board. Before such appointment, the Board shall consult the president and secretary-treasurer of each division with interests related to the field of the journal and shall canvass the Council for suggested nominees. Editors shall not serve for more than twelve years.

In the event of disability or resignation of an editor, the Publications and Communications Board may designate a temporary editor of the journal until a successor has been chosen. The term of the successor shall be set by the Board in advance of this appointment in a manner that provides a sufficient term in office and reasonable staggering in the appointment of editors.

170-7.2 Editors are solely responsible for the content of their journals, except for matters of style and format, the type of article and area of content, and dates of publications. Editors shall submit annual reports on the operations of their journals to the Publications and Communications Board through the Council of Editors.

170-7.3 The APA acknowledges its great indebtedness to the editors of its journals and their assistants. The payment of an honorarium to editors is not to be regarded as compensation for their services but rather as a means of permitting them greater freedom in their professional activities. Actual expenses of editors are subject to direct reimbursement. Arrangements for payments should be agreed upon and made a matter of record by the Board.

170-8. Publications-Related Responsibilities of the Chief Staff Officer

170-8.1 The chief staff officer shall make appropriate annual reports to the Publications and Communications Board, Board of Directors, and Council of Representatives concerning the general management of the APA's publications. Such reports shall include circulation, revenues and expenses, and, as appropriate, recommendations for changes in editorial arrangements or management.

170-8.2 It shall be the responsibility of the chief staff officer, in cooperation with the Publications and Communications Board, to anticipate changes in the schedule of subscription rates as they become necessary and make appropriate recommendations to the Board of Directors.

170-8.3 In the business management of the APA publications, the chief staff officer is empowered to set club or bulk rates, to offer discounts for new subscriptions, to accept advertising, and to adopt such other measures as will reduce the net cost of publication. In carrying out such measures, care should be taken to maintain the essentially scholarly and scientific character of the journals and the goodwill of the APA. The Association reserves the right to reject any proffered advertising and to withdraw any special offer if the interests of the APA require it.

170-8.4 The chief staff officer shall periodically secure competitive bids for the printing of journals.

170-9. Publication Costs

170-9.1 It is the policy of the APA to bear the expense of its publications and to recover their costs through subscriptions, sales, and other related sources of income, such as advertising and royalties. It is the intent of this policy to preclude charging authors for publishing, except in certain instances as deemed necessary by the P&C Board. It is the policy of the APA that the profit or loss on a given journal shall not be compelling in the determination of policy relative to that journal and that segregated reserves shall not be kept for individual journals, except for reserves that are legally required.

170-10. Occasional Publications

170-10.1 The APA shall publish and disseminate those books, pamphlets, and other materials that are necessary to inform the psychological community or the public about psychological standards, scientific and professional advances, education and training opportunities, and other such information that: (a) is consistent with the objectives of the Association and furthers the purposes of APA as a non-profit organization; (b) has excellence of content as attested to by independent editorial reviewers; and (c) is generated within APA, its boards or its committees, or is submitted, commissioned, or selected for publication or dissemination and, when relevant, is approved by the appropriate board of APA.

This program shall be planned and managed in such a manner as to contribute to the overall operation of the Association. There shall be a subcommittee composed of members of the Publications and Communications Board to be concerned with advising the chief staff officer on overall goals and guidelines for the program.

Final determination of what is acceptable, including the alternative of rejection in whole or in part, in any pamphlet, book, or report offered publicly by the Association shall be made by the chief staff officer, except that the Council of Representatives may vote, on recommendation of the Board of Directors, to set up some alternative means of editorial control for a particular product. In this latter case, it shall be the responsibility of the special editor to consult with the chief staff officer before giving his or her final approval to the document in question (see also Association Rule 200-6).

170-11. Biographical Directory/Membership Register

170-11.1 The APA shall publish either a Membership Register or a Biographical Directory of members at appropriate intervals as determined by the Board of Directors. Price and contents of specific edition shall be determined by the Board of Directors.

170-11.2 The listing of a member in the Directory as engaged in private practice shall be in accordance with the standards contained in "Psychology as a Profession," approved by the Council of Representatives, September 5, 1967, or such later documents replacing it.

170-12. Psychological Abstracts Information Services (PsycInfo)

170-12.1 Psychological Abstracts shall be published under the direction of an executive editor who shall be a regular staff member of Central Office. The executive editor shall be appointed by the chief staff officer in consultation with the Publications and Communications Board.

170-12.2 Other derivative products and services may be authorized by the Board of Directors in consultation with the Publications and Communications Board. These products and services shall normally be self-supporting and, where possible, shall make a net contribution toward defraying the total cost of producing the PsycINFO database.

170-13. Research and Development

170-13.1 Funds shall be included in the annual budget of the publications and communications program to ensure (a) an appropriate level of research and development in the area of technological advances; (b) adaptation to changes in user needs and characteristics; and (c) development of innovations that would improve the means by which scientific information is disseminated.

170-14. Copyright Ownership

170-14.1 The copyright for all APA publications shall be owned by the Association. Authors shall be free to make any nonprofit use of the materials of their own authorship without obtaining permission from the APA as long as they show on each copy of the publication incorporating APA-copyrighted material the copyright notice that appeared on the Association's original publication. Authors, organizations, or other persons who desire to reproduce, in whole or in part, APA-copyrighted materials in commercial or for-profit publications must obtain prior written permission from the APA.