Association Rules — 200. Central Office

200-1. Location, Function, and Mission

200-1.1 The APA Central Office shall be maintained in Washington, D.C.

200-1.2 The functions of the Central Office shall be the administration and the business management of the affairs of the Association except where these are specifically delegated to officers or to parts of the APA such as the divisions or state/provincial/territorial psychological associations.

200-1.3 The mission of the APA Central Office shall be to provide high quality, timely, cost-efficient products and services to the membership and relevant others and to provide support and guidance to the APA governance in the conduct of Association activities so that the objectives of the Association, as specified in the APA Bylaws, are fulfilled. This mission is accomplished by: (a) effectively managing the resources of the APA and ensuring its fiscal integrity; (b) supporting Council and its Board of Directors and the board and committee infrastructure in developing and implementing sound policies and programs; (c) facilitating information exchange among and between psychologists, psychological organizations, media, consumers, and the general public; (d) providing legislative, executive branch, and legal advocacy; (e) striving for a suitable balance of services to APA members, consumers, and other users of its expertise and services.

200-2. Chief Staff Officer and Staff

200-2.1 The chief staff officer shall direct and define the duties of Central Office staff, including the assignment of staff to support boards and committees, establish the titles of staff, and delegate management responsibility to Central Office staff as shall be in the best interest of the Association, except insofar as law or APA Bylaws, or Association Rules shall make some explicit provision for a different line of responsibility.

200-3. Employees

200-3.1 All regular APA employees shall be hired on the authority of the chief staff officer, and they shall continue to serve at his or her pleasure, except that the appointment of senior staff personnel shall be subject to confirmation by the Board of Directors.

200-3.2 Conditions of employment, such as hours of work, paid holidays, sick leave, leaves of absence, vacation schedules, notice of termination, overtime, travel allowances, and the like, shall be determined by the chief staff officer and stated on a timely basis in writing. Any complaint under these Association Rules may be appealed to the APA Treasurer and may be arbitrated by him or her or by a person appointed by him or her on behalf of the Association. Such arbitration shall include, but not be limited to, an opportunity for the individual submitting the complaint to present evidence to the arbitrator directly and in person.

200-3.3 The APA shall maintain a suitable plan including the following benefits for its employees: (a) F.I.C.A.; (b) Workers Compensation under the appropriate jurisdiction; (c) group life insurance; (d) supplementary retirement income for Central Office employees; and (e) hospital and other health insurance.

In addition, the APA will cover with insurance special risks of bonding, travel, and professional liability for those members of the staff requiring it. The form and extent of the coverage shall be contained in a schedule supporting, and approved as part of, the annual budget.

200-4. Relation of Staff to Committees and Boards

200-4.1 The chief staff officer shall assign staff to serve as liaisons to boards and committees. These staff shall inform themselves about the work of the board or committee and shall support the board or committee in the conduct of its business. The committee shall keep Central Office informed of its activities through staff assigned to serve as liaisons unless, in the opinion of the committee's chair, the matter is privileged.

200-4.2 Central Office staff shall not serve as a member of or chair APA boards and committees while employed by APA. Ex officio membership may be designated only in the APA Bylaws.

200-5. Placement Activities and Employment Bulletin

200-5.1 The Central Office shall maintain a register of available psychologists and opportunities for employment in such form as the chief staff officer finds best. It shall provide facilities at the annual convention for the exchange of information about employment. Fees may be charged for listing positions and listing availability of individuals, but these may be waived by the chief staff officer for groups and individuals when it is in the interest of the profession to do so. The APA reserves the right to refuse any listing where the nature or conditions of employment are contrary to the policies of the Association. It shall also provide facilities for the exchange of information about employment at regional or state/provincial/territorial psychological association meetings on a cost-reimbursable basis. The sponsoring regional or state/provincial/territorial psychological association will retain fees charged applicants and employers. The regional or state/provincial/territorial psychological association will continue to pay the costs they now pay, such as convention-site operational costs. Costs are allocated in accordance with standard functional cost accounting procedures used by the APA.

200-5.2 The Central Office shall publish an employment bulletin under the direction of the chief staff officer. It shall have a regular subscription list. Generally, only APA members may list themselves, and only positions requiring qualifications equal to APA membership requirements will be listed.

200-5.3 The APA reserves the right to refuse any listing where the nature or conditions of employment are contrary to policies of the Association.

The employment bulletin shall accept listings for position openings at institutions censured by the American Association of University Professors (AAUP), but these listings shall be suitably identified to advise the job seekers that the institution has been censured and that further information may be obtained from relevant AAUP Bulletins.

200-6. Application and Acceptance of Outside Funds

200-6.1 The chief executive officer may apply for or accept government contracts, grants, and donations of funds for special or additional activities of the Association within the following limits: (a) the project shall fall clearly within the area of APA's special competence; (b) the project shall not be one that can be more competently conducted by some existing group (e.g., university department or laboratory, public or private research and consulting organization); (c) the project shall not interfere with APA activities already under way nor overtax APA's facilities; and (d) the project shall be evaluated, in advance of its submission, by the respective executive director in conjunction with the APA board or committee most directly concerned with the substantive matters involved as deemed appropriate, by the chief executive officer (or his/her designee), legal counsel, and the grants/contracts office. (See also Association Rule 170-10.)

APA, in consultation with the Office of Communications, maintains the right of first refusal on publications resulting from APA conferences and other APA-supported activities.

200-7. Group Insurance Plans for APA Members

200-7.1 The chief staff officer is empowered to enter into contracts with insurance companies offering group insurance plans for APA members, with the understanding that (a) such plans have been approved by the Board of Directors upon recommendation of the Board of Professional Affairs, (b) participation in such plans is entirely voluntary on the part of individual members, (c) costs of the plan are borne by the participants and the insurance companies, and (d) any profits or dividends are returnable in the final accounting to the participants.

200-8. Public Relations

200-8.1 The chief staff officer may designate a member of the Central Office staff to assist in preparing and disseminating information about the activities of psychologists of interest to the public. When it is practical, the APA shall assist regional or state/provincial/territorial psychological associations in the area of public information.

Cross-Reference