Association Rules — 40. Organization of Council
40-1. Election and Procedures for Council Representatives
40-1.1 Council shall be the final judge of its own membership. It shall determine, in accordance with the APA Bylaws, the number of representatives to which each voting unit is entitled. It shall be the final judge of any dispute relative to the election of its members or the seating of alternate representatives.
40-1.2 The chief staff officer is a member of Council ex officio and shall be without vote.
40-1.3 Any question relative to the election of a representative to Council, or to a position as officer of the APA, must be raised not later than the time of the report by the Board of Directors to Council of the results of that election. Any question, once raised, may be deferred for subsequent determination by Council, and the person whose election has been challenged shall not take office until final approval has been voted by Council.
40-1.4 As soon after January 1 of each year as information is available, the chief staff officer shall report to the Election Committee the results of the apportionment ballot for Council seats. This information, together with the current membership of Council, shall be the basis of nominating and election ballots that are sent to members of Council's voting units.
40-1.5 The Council apportionment ballot shall be sent November 1 or the next business day. The ballot period closes at the end of forty-five days.
40-1.6 In the event of the death or resignation of any Council representative or if a representative is for any reason no longer a Member of APA, the voting unit may designate another eligible member as its representative for the remainder of the term. Notice of election or appointment shall be presented to the APA Recording Secretary.
40-1.7 At the opening of an annual or special meeting of Council, the APA Recording Secretary shall call the roll of Council. Such alternates as are present and are duly qualified by appointment and by the absence of the regular representatives shall be recognized and seated. If a Council representative fails to attend a meeting of Council and does not arrange an alternate, the Recording Secretary will inform the voting unit of the failure of its representative to attend the Council meeting.
40-1.8 The appointment of an alternate representative for a voting unit shall be certified in writing to the Recording Secretary in advance of the alternate representative being seated. The certification shall be from an officer or director of the voting unit so represented or from a person authorized in writing by the voting unit to make such appointments. Consistent with the APA Bylaws, an alternate representative shall be a member of the voting unit who is also a member of APA and shall not be a member who has served as a Council representative for the six consecutive years prior to the year in which they serve as an alternate.
40-1.9 Newly elected representatives to Council shall assume office on January 1 of the year following their election to office.
40-1.10 Since Article V, Section 3 of the APA Bylaws states that no person shall be eligible to represent more than one organization in Council at any one time, no person may be listed on an election ballot as a candidate to represent more than one voting unit in Council.
40-1.11 Unless it is an ex officio appointment, there shall be at least two nominees on the final election ballot for each office of Council representative.
40-1.12 Names of candidates running for Council seats must be submitted to the APA Election Committee before March 15 of the year in which the election is held.
40-2.1 Any unit designated in Article V, Section 1 of the APA Bylaws that fails to secure a seat in the Council of Representatives may appoint a single Liaison/Observer to the Council. Liaison/Observers must be members of the APA. Said units shall make provision for representation from the diversity of American society.
40-2.2 Liaison/Observers shall be entitled to: (a) receive all except confidential materials provided to the Council of Representatives; (b) attend all Council sessions, workshops and caucuses with the exception of the Executive Sessions of Council; (c) be seated in a portion of the Council chamber designated for their use; (d) speak to agenda items of direct concern to their constituents, if specifically invited to do so by the Presiding Officer.
40-2.3 Liaison/Observers shall not be entitled to vote on matters before the Council.