Council of Representatives Approved Minutes: February 14-16, 2003

I. MINUTES OF MEETING

A.(1) Council voted to approve the minutes of the August 21 & 25, 2002, Council of Representatives meeting.

II. ELECTIONS, AWARDS, MEMBERSHIP AND HUMAN RESOURCES

A.(16) Council voted to approve the inclusion of $83,800 in the 2003 Final Budget to fund the following special projects for membership recruitment and retention in 2003: 1) production and distribution of recruitment packets in collaboration with American Psychological Association of Graduate Students, the Ad Hoc Committee on Early Career Psychologists and the faculty volunteer network for department faculty and student campus representatives; 2) expansion of early career psychologist member communication.

B.(29) A new business item "Information for Potential APA Presidential Candidates" was referred to the Election Committee.

C.(30) A new business item "Orientation for APA Presidents" was referred to the Election Committee.

D.(33) Council received an update on the business pending item "New Criteria for Dues Exempt Status."

E.(45) Council was informed about the programming of a presidential candidates' forum at the convention, beginning with the 2003 convention in Toronto, and the creation of a presidential candidates' website.

F.(58) Council received an update on the new-business-in-progress item "Eligibility for service on the Board of Directors."

III. ETHICS

A.(46) Council received information regarding the completion of the revision of APA's "Ethical Principles of Psychologists and Code of Conduct."

B.(47) Council received information on stipulated resignations.

IV. BOARD OF DIRECTORS

A.(2) Council voted to approve amending Association Rule 30-4.1 as follows (underlined material to be added):

30-4. NEW BUSINESS AND WITHDRAWAL

30-4.1 General procedures: New business shall ordinarily be referred to the appropriate boards or committees to make recommendations at the next session of Council.

New business shall be reviewed by the lead board or committee in a timely way that allows other referral groups to review it prior to the next Council meeting. New business that has not been brought back to Council for action within 18 months of its submission shall be included in the Council agenda at the third Council meeting subsequent to its submission under a section titled, "Business Pending." Council will be provided the opportunity to discuss the matter and act on the item if it so chooses by voting to suspend Association Rule 30-1.4. Action may include approval, rejection, referral, postponement or withdrawal.

At the discretion of Council, the presiding officer shall have final authority to decide whether a newly introduced resolution involves new business or can be considered in relation to old business.

B.(2A) Council voted to approve the withdrawal of new business item 27I, "Timely Action By Council on Pending New Business."

C.(17) Council voted to allocate $13,500 from its 2003 contingency fund to support one meeting of the APA Task Force on Governance.

D.(34) Council received an update on the business pending item "Pro/Con Statements."

E.(59) Council received an update on the new-business-in-progress item "Enhancing Future of APA."

F.(60) Council received an update on the new-business-in-progress item "Accountability to Vision and Goals."

G.(61) Council received an update on the new-business-in-progress item "More Proactive Involvement with Other Disciplines, Organizations, Media and Political Bodies."

H.(62) Council received an update on the new-business-in-progress item "More Involvement from Council Members."

I.(63) Council received an update on the new-business-in-progress item "Institutionalizing Change."

J.(64) Council received an update on the new-business-in-progress item "Future Information."

V. DIVISIONS AND STATE AND PROVINCIAL ASSOCIATIONS

A.(35) Council received an update on the business pending item "Amend the APA Rule 100-2.1 for Signing Petitions to APA Council in Order to Permit Electronic Endorsements for Petitions for New Divisions."

B.(65) Council received an update on the new-business-in-progress item "Better Use of Division and SPPA Members with Communications Talent and Interest."

VI. ORGANIZATION OF THE APA

A.(18) Council voted to reject the following main motion of new business item 27R:

That an Office of Strategic Planning and Vision be set up in Central Office to collect relevant information, particularly regarding futures information, to help Council lead APA.

B.(36) Council received an update on the business pending item "Better Articulation Between the Council of Representatives and its Board and Committee Structure."

C.(66) Council received an update on the new-business-in-progress item "Hiring of an Outside Management Firm to Inform APA Governance Structure and Function."

VII. PUBLICATIONS AND COMMUNICATIONS

A.(48) Council received an update on Publications and Communications (P&C) Board activities. The P&C Board met twice in 2002, on June 1-2 and October 26-27. The P&C Board made 5 editorial appointments in 2002, naming the following to 6-year terms to begin in 2004 (with 2003 as the incoming year): Journal of Family Psychology (Anne E. Kazak); JEP: Animal (Nicholas Mackintosh); JPSP: Personality (Charles Carver); Psychological Assessment (Milton E. Strauss); Psychology and Aging (Rose T. Zacks). In addition, the untimely death of Lizette Peterson led the P&C Board to appoint Mark B. Sobell as Acting Editor of the Journal of Consulting and Clinical Psychology while a new editor search is completed. Dr. Sobell will serve from November 1, 2002 until December 31, 2003. The P&C Board opened searches for the following four journals: Journal of Consulting and Clinical Psychology; Journal of Counseling Psychology; Experimental and Clinical Psychopharmacology; and JEP: Perception. The P&C approved the development of a web-based editor search system to aid the P&C Board search chairs and committees in organizing and conduction searches for new editors. The all-electronic publication, Prevention and Treatment, was discontinued. The paper publication of four PsycSCANS (PsycSCAN: Applied; Behavioral Analysis and Therapy; Developmental; and LD/MR) was discontinued, but the electronic product will continue. The P&C established ad hoc task forces to examine the procedures and content of Contemporary Psychology and Psychology, Public Policy, and Law in order to improve their economic basis and the relevance of their content to readers. The P&C Board began active discussions of the issues involved and the procedures necessary for storing and electronically linking authors' supplemental material to the PsycARTICLES journal article entries. The P&C Board approved making the Journal Back Office (JBO) manuscript tracking system developed by APA mandatory for new editors and encouraging current editors to utilize the system. All editors will need to move into the JBO by January 1, 2004 in order to sync up with the all-electronic manuscript production system. A request for gratis access to the PsycARTICLES database by a third world country was discussed and a task force established to look into the matter and what funding might be available to cover the costs of such a project. Sales of the Publication Manual in 2002 reached $7 million. The P&C Board continued to examine the architecture of the APA web site and to consider improvements relative to the navigation bars and other tools for assisting people in finding the information they are looking for in the APA site in an intuitively logical manner with as few clicks as possible. The P&C Board provided oversight and input for the APA trade book imprint, APA LifeTools, as well as efforts to expand the number and kind of APA reference book publications (e.g., an electronic version of the lucrative encyclopedia). Two APA LifeTools books were released in 2002. PsycINFO produced approximately 75,000 records in 2002. PsycINFO had 2000+ licenses leases from 11 distributors. PsycARTICLES had 360+ licenses from 6 distributors. APA Books released 53 new titles in 2002, and Magination Press 6 new titles. Book order volume in 2002 totaled $11,200,000 and approximately 635,000 total copies. The number of paid serial publication subscribers in 2002 was 331,741 (as compared with 367,971 in 2001). (Serial titles include not only the regular primary journals, but also Psychological Abstracts and the PsycSCAN series, the Monitor, and the American Psychologist.) The number of APA members purchasing annual access to one of the electronic information packages from APA reached 9,216. Advertising sales for 2002 were on the order of $3,325,000 (as compared with $3,500,000 in 2001).

VIII. CONVENTION AFFAIRS

A.(3) Council was provided with an update regarding the evaluation of the restructuring of the annual convention from Brian L. Wilcox, PhD, Chair of the Board of Convention Affairs. Council will receive an evaluation of the 2003 Convention at its February 2004 meeting.

IX. EDUCATIONAL AFFAIRS

A.(4) Council voted to approve the recognition of Sport Psychology as a proficiency in professional psychology.

B.(5) Council voted to approve the recognition of the Assessment and Treatment of Serious Mental Illness as a proficiency in professional psychology.

C.(6) Council voted to approve the continued recognition of Industrial and Organizational Psychology as a specialty in professional psychology.

D.(7) Council voted to approve the withdrawal of new business item 22, "Internal Review of CoA Effectiveness."

E.(8) Council voted to approve the withdrawal of new business item 58I, "Resolution on the Accreditation of the Newly Emerging Substantive Area of Clinical Child Psychology at the Predoctoral Level."

F.(27) A new business item "Rescinding Certain Actions Taken by Council in August 1999" was referred to the Board of Educational Affairs (BEA), the Board of Professional Affairs (BPA) and the Board of Scientific Affairs (BSA).

G.(37) Council received an update on the business pending item "Future Composition of the Committee on Accreditation."

H.(38) Council received an update on the business pending item "Greater Autonomy for Committee on Accreditation."

I.(39) Council received an update on the business pending item "Guidelines for Education and Training at the Doctoral and Post-Doctoral Level in Consulting Psychology - Organizational Psychology."

J.(40) Council received an update on the business pending item "Impact of School Size on Psychological Well-Being and Educational Achievement of Students."

K.(67) Council received an update on the new-business-in-progress item "Statement on Specialization in Professional Psychology."

X. PROFESSIONAL AFFAIRS

A.(9) Council voted to approve amending the Bylaws of the Practice Organization as follows (bracketed material to be deleted, underlined material to be added):

Article IV

Members

The Corporation shall have [no members] a category of members consisting of a single class of members, who are payers of the special assessment, titled "Constituents". Constituents shall not have voting rights.

B.(10) Council voted to approve the following substitute motion to new business item 58G, as originated by the Board of Directors:

APA reaffirms its commitment to the designation of health service psychologists as primary health care providers in relevant federal, state, and local regulations, and in federal funding programs designated for primary care practitioners. APA views this as a long-term goal in pursuit of which a variety of actions have already been undertaken and will continue to be undertaken as strategic openings and opportunities can be made available.

C.(10A) Council voted to approve the withdrawal of new business item 27J, "Increase Resources for Communications Mission."

D.(32B) A new business item "Guidelines for Psychological Practice with Girls and Women" was referred to BPA, BSA, the Board for the Advancement of Psychology in the Public Interest (BAPPI) and the Committee on Legal Issues (COLI).

E.(41) Council received an update on the business pending item "Increasing the Number of APA Members of a State/Provincial/Territorial Association Required for Affiliate Status."

F.(42) Council received an update on the business pending item "Coalition Building to Design and to Implement Health Care Reform."

G.(43) Council received an update on the business pending item "Changes in Association Rules Regarding the Promulgation of Guidelines."

H.(49) Council received an update regarding BEA's review of Domain II of the Committee on Accreditation (CoA).

I.(50) Council received information regarding BEA's plan to address issues pertaining to CoA in the future.

J.(51) Council received information on the programs and activities initiated by the Teachers of Psychology in Secondary Schools to promote psychology awareness at secondary schools.

K.(68) Council received an update on the new-business-in-progress item "Disclaimer for Guidelines Document."

L.(69) Council received an update on the new-business-in-progress item "Increase Resources for Communications Mission."

M.(70) Council received an update on the new-business-in-progress item "Culture of Giving."

XI. SCIENTIFIC AFFAIRS

A.(11) Council voted to adopt the revised Committee on Animal Research and Ethics' (CARE) Guidelines for the Use of Animals in Behavioral Projects in Schools (K-12). Council was shown the CARE video: Importance of Laboratory Animal Research in Psychology: Psychopharmacology.

B.(71) Council received an update on the new-business-in-progress item "Increase Field in the APA Database to Include Categories of Scientific Expertise."

C.(72) Council received an update on the new-business-in-progress item "Increase Media Staff in Science Writing."

D.(73) Council received an update on the new-business-in-progress item "Increase Science Directorate Public Policy Staff."

E.(74) Council received an update on the new-business-in-progress item "Develop Mechanisms to Identify Critical Issues that Need to be Informed by Research."

F.(75) Council received an update on the new-business-in-progress item "Division 14 Principles for the Validation and Use of Personnel Selection Procedures."

XII. PUBLIC INTEREST

A.(12) Council voted to adopt the following resolution:

Resolution on the Maltreatment of Children with Disabilities

Note: The term maltreatment includes physical, sexual, and emotional abuse, and neglect.

WHEREAS children with disabilities are a distinct high-risk group for abuse and neglect, and are on average two to three times more likely to be maltreated than are children without disabilities in their homes and in institutions (Sullivan & Knutson, 2000a);

WHEREAS an estimated 175,000 to 300,000 children with disabilities are maltreated each year (Westat, 1993);

WHEREAS disability includes mental retardation and developmental disabilities, learning disabilities, chronic conditions such as juvenile rheumatoid arthritis, HIV/AIDS, and diabetes, speech and language difficulties, physical and orthopedic disabilities, deafness and hearing impairment, visual impairment, and autism (Sullivan & Knutson, 2000a);

WHEREAS the knowledge base on maltreatment of children with disabilities is limited because of the small number of studies, and even more so with regard to the differential impact of race and ethnicity, gender, sexual orientation, or immigration status (Robin et al., 1997; Sedlak & Broadhurst, 1996; Sullivan & Knutson, 1998; Urquiza & Goodlin Jones, 1994);

WHEREAS disability status was not included in the most recent congressionally mandated National Incidence Study of Child Abuse and Neglect (NIS-3), even after the second National Incidence Study (NIS-2) reported that children with disabilities were at increased risk of both abuse and neglect (Westat, 1993);

WHEREAS states are not required to collect data on disability status under the Child Abuse Prevention and Treatment Act (CAPTA; Department of Health & Human Services, 2001), and only 19 states currently collect it in their Central Registries of child abuse and neglect cases (NCCAN, 2001);

WHEREAS data on disability status in state Central Registries, and in national incidence studies of child abuse and neglect, would facilitate research on maltreatment of children with disabilities (Sullivan & Knutson, 1998);

WHEREAS parents of children with disabilities are more likely to report high levels of stress, depression and anger (Little, in press-a);

WHEREAS children with multiple disabilities are at higher risk of abuse and neglect than children with single disabilities (Benedict, White, Wulff, & Hall, 1990; Sullivan & Knutson, 2000a);

WHEREAS children with schizophrenia, affective disorder, anxiety disorder, conduct disorders, and autism are at particularly high risk, being seven times more likely to be abused and neglected than their non-disabled counterparts (Council on Children with Behavioral Disorders, 2000; Sullivan & Knutson, 2000a);

WHEREAS support for parents of children with disabilities has been found to facilitate attachment, and lessen parental stress, anger, and depression (Capuzzi, 1989; Kendall-Tackett with Kantor, 1993);

WHEREAS there is an increased need for accessible, culturally competent, scientifically-proven services that are sensitive to youth and family strengths and needs (Report of the Surgeon General's Conference on Children's Mental Health, 2000);

WHEREAS there is currently little coordination between child protective services and organizations that provide services to children with disabilities (Goldson, 1998);

WHEREAS this lack of coordination results in critical gaps in the provision of services to maltreated children with disabilities (Oregon Institute on Disability and Development, 2000).

WHEREAS all children, including those with disabilities, are entitled to care and out-of-home placement that takes into account their culture, ethnicity and disability status (Council for Children with Behavioral Disorders, 2002; Indian Child Welfare Act);

WHEREAS formal partnerships among federal agencies, professional associations, and families and caregivers would facilitate the transfer of knowledge among research, practice, and policy related to children's mental health (Report of the Surgeon General's Conference on Children's Mental Health, 2000);

THEREFORE BE IT RESOLVED that the American Psychological Association:

Recommends the inclusion of disability status in the Child Abuse Registry of all states, and in all national incidence studies of child abuse and neglect;

Recommends support services for families aimed at addressing anger, stress and depression, especially for those families with children at particularly high risk;

Strongly encourages research to clarify the current state of knowledge, identify risk factors, identify the multiple-service needs of children with disabilities and their families, and to track these children as they move through the foster care system (i.e., from family-to-family and from school-to-school);

Strongly encourages collaboration between professionals in the child maltreatment and disability communities (e.g., lawyers, child advocates, mental health professionals), and dissemination of research on the special needs of maltreated children with disabilities to both of these groups and to education and training programs in psychology;

Strongly encourages the development of culturally relevant prevention and treatment models that provide comprehensive child protection and care for maltreated children with disabilities, and dissemination of these models to education and training programs in psychology.

B.(12A) Council voted to approve the withdrawal of new business item 33D, "Diversity Audit Throughout APA."

C.(19) Council voted to approve the following amendments to the Association Rules (bracketed material to be deleted):

[150-7. COMMITTEE ON URBAN INITIATIVES

150-7.1 There shall be a Committee on Urban Initiatives that shall seek: (1) to contribute to a greater understanding and amelioration of those problems associated with urban life; (2) to promote and sustain those aspects of urban life that enhance individual and societal growth, development and well being; and (3) to encourage research, training and practice related to urban initiatives. The committee will pursue its mission through the identification, integration and distribution of scientific research and professional and community knowledge regarding those domains in which psychologists have demonstrated particular expertise: the family, the schools, the community and the work environment. The committee on Urban Initiatives shall seek to address issues of public policy and affect scientific research and professional practice with the intent of enhancing the quality of life for urban residents.

The Committee on Urban Initiatives shall be elected by and report to Council through the Board for the Advancement of Psychology in the Public Interest and shall consist of six Members of the Association, each serving staggered terms of three years, plus one public member who may or may not be an APA member. The public member shall be appointed by the Board for the Advancement of Psychology in the Public Interest and shall also serve a three year term.]
Section 150-8 will be renumbered as 150-7.

50-5. LIST OF CONTINUING COMMITTEES

50-5.1 The list below presents APA continuing committees and their reporting lines.

Reporting directly to Council

Structure and Function of Council

Reporting through the Board of Directors

Constitutional Issues
International Relations in Psychology
Advancement of Professional Practice
American Psychological Association of Graduate Students
Commission for the Recognition of Specialties and Proficiencies in Professional Psychology
Agenda Planning Group
Division/APA Relations

Reporting through the Publications and Communications Board

Council of Editors

Reporting through the Board of Educational Affairs

Accreditation
Continuing Professional Education
Education and Training Awards
Committee of Teachers of Psychology in Secondary Schools
Committee of Psychology Teachers at Community Colleges

Reporting through the Board of Professional Affairs

Professional Practice and Standards

Reporting through the Board of Scientific Affairs

Animal Research and Ethics
Psychological Tests and Assessment
Scientific Awards

Reporting through the Board for the Advancement of Psychology in the Public Interest

Women in Psychology
Psychology in the Public Interest Award
Lesbian, Gay and Bisexual Concerns
Disability Issues in Psychology
Children, Youth, and Families
Ethnic Minority Affairs
[Urban Initiatives]
Aging

Reporting through the Committee for the Advancement of Professional Practice

Committee on Rural Health

110-14. RULES GOVERNING SIMULTANEOUS SERVICE ON BOARDS AND COMMITTEES

110-14.1 Members shall not serve simultaneously on any of the following governance groups, except as ex-officio (non-voting) members or if other exceptions are provided below.

Boards

Advancement of Psychology in the Public Interest
Convention Affairs
Educational Affairs
Policy and Planning
Publications and Communications
Professional Affairs (except that one member is also a member
of the Committee on Professional Practice and Standards)
Scientific Affairs

Committees

Accreditation
Advancement of Professional Practice
Aging
Animal Research and Ethics
Children, Youth and Families
Continuing Professional Education
Disability Issues in Psychology
Division/APA Relations
Employment and Human Resources
Ethics
Ethnic Minority Affairs
Finance
International Relations in Psychology
Legal Issues (ad hoc)
Lesbian, Gay and Bisexual Concerns
Membership
Professional Practice and Standards (except that one member is
also a member of the Board of Professional Affairs)
Psychology and AIDS (ad hoc)
Public Information
Rural Health
Structure and Function of Council
Psychological Tests and Assessment
Psychology Teachers at Community Colleges
Teachers of Psychology in Secondary Schools
Women in Psychology
[Urban Initiatives]

Other

Commission for the Recognition of Specialties and Proficiencies in Professional Psychology

D.(20) Council voted to approve the establishment of a Task Force on Urban Psychology and the inclusion of $7,500 in the 2003 Final Budget for one meeting of the Task Force in 2003. The members of the Task Force will be appointed by BAPPI to serve for a 1-year term (ending December 31, 2003). The Task Force will be sunset at the end of 2003.

E.(21) Council voted allocate $15,000 from its 2003 contingency fund to support two meetings of a proposed Children and Adolescents Task Force of the Ad Hoc Committee on End-of-Life Issues that would be charged with producing a report on practice, research, training, and policy issues for psychologists involved with children and families dealing with the end of life.

F.(22) Council voted to allocate $31,500 from its 2003 contingency fund for two meetings of the Task Force on Psychology's Agenda on Child and Adolescent Mental Health and for associated staff costs.

G.(23) Council voted to allocate $15,000 from its 2003 contingency fund to support production expenses of a Book on Women of Color Leader Psychologists.

H.(24) Council voted to reject the following main motion of new business item 35:

WHEREAS The American Psychological Association and its membership are dedicated and committed to the promotion of human welfare and well-being, and the fostering of those conditions that encourage and sustain human worth, dignity, and development, and

WHEREAS Three-quarters of American citizens now reside in urban and metropolitan centers, and this population has been associated with greater incidence of societal problems at a time of fewer available resources, and

WHEREAS An unknown, but assumedly vast percentage of psychologists are currently involved in providing volunteer services, and

WHEREAS The Ethical Principles of Psychologists and Code of Conduct, Principle F: Social Responsibility, specifically states that psychologists "are encouraged to contribute a portion of their professional time for little or no personal advantage",

THEREFORE, BE IT RESOLVED

That the American Psychological Association Council endorse, support, and advance a Task Force to study the implementation of a structure to promote and support an APA Center for Pro Bono Services.

I.(28) A new business item "APA Ban on Department of Defense (DOD) Advertising in Publications" was referred to BAPPI, BEA, BPA and COLI.

J.(31) Council voted to allocate $5,000 from its 2003 contingency fund for on-line and conference call meetings of a Task Force on the Psychological Effects of Efforts to Prevent Terrorism and the publication and the distribution of a report from this Task Force. The Funds will cover phone calls and the presentation of the Task Force's findings.

K.(32C) A new business item "Discrimination Against Lesbian, Gay, and Bisexual Military Personnel" was referred to BAPPI.

L.(32D) A new business item "Proposed Resolution on Families of Incarcerated Offenders" was referred to BAPPI, BSA and COLI.

M.(32E) A new business item "Diversity in Course Content, Publications and Training Programs" was referred to BAPPI.

N.(44) Council received an update on the business pending item "Rural Children's Mental Health Services."

O. Council received the Equal Employment Opportunity/Affirmative Action Report.

XIII. ETHNIC MINORITY AFFAIRS

A.(25) Council voted to allocate $20,000 from its 2003 contingency fund to the Office of Ethnic Minority Affairs to support grant writing efforts associated with the proposed conference entitled, Psychology, Public Policy, and Communities of Color in the United States and Throughout the World: Critical Issues, Knowledge, and Skills.

B.(52) Council received an update on the Commission on Ethnic Minority Recruitment, Retention and Training Grant Program.

XIII. INTERNATIONAL AFFAIRS

A.(13) Council voted to approve the withdrawal of new business item 27B, "Cultural and Gender Awareness in International Psychology."

B.(32A) A new business item "Resolution on Culture and Gender Awareness in International Psychology" was referred to the Committee on International Relations in Psychology, BAPPI, BSA and COLI.

XIV. CENTRAL OFFICE

A.(53) Council received as information the 2002 Report on Environmental Issues.

XVI. FINANCIAL AFFAIRS

A.(14) Council voted to approve amending the APA Association Rules as follows (bracketed material to be deleted; underlined material to be added):

210-2.10 [Contingency] Discretionary funds. The Board of Directors and Council each shall have a [contingency] discretionary fund of up to $100,000 to be used at their own discretion. After APA Council and Board have adopted a budget, new unbudgeted expenditures to be made from their respective [contingency] discretionary funds shall be approved as follows:

(a) If emerging from Council action, the proposed allocation from the Council [contingency] discretionary fund shall require approval by a simple majority vote of the Council members voting.

(b) If emerging from Board action, the proposed allocation from the Board [contingency] discretionary fund shall require approval by a two-thirds majority of Board members voting.

(c) If either action involves the support of a task force and/or ad hoc committee, the authorization would be for one year only and assigned to the appropriate office/program. If the mission of the task force or committee is to continue beyond one year, it must be reauthorized and funded on a year-to-year basis.

(d) All allocations other than those described in (c) will be sent to Council for review if authorized for an additional period of time.

210-2.11 Special [Contingency] Discretionary Funds. The President and President-Elect shall have a special [contingency] discretionary fund of up to $35,000 and $15,000, respectively. Use of these special [contingency] discretionary funds must be approved in advance by the Board of Directors and be limited exclusively to presidential initiatives. Costs related to each initiative must be incurred with the respective President's and President Elect's term (calendar year).

30-1.4 No matter may be properly placed before the Council for its votes that has not been disseminated to the members of Council, in its final form and with a response from the Board of Directors, at least 30 days prior to the meeting at which the matter is to deliberated.

"Final form" shall mean that all sections of the agenda item are complete. Agenda item sections that must be complete include (1) a description of the issue, (2) a description of the implementation plan, (3) the fiscal implications of passing the main motion or any amended or substitute motion, (4) the exact wording of the main motion and any amended or substitute motion, and (5) the recommendations of the Board of Directors and any other board or committee that has reviewed the issue. Agenda items that do not meet the definition of "final form" will not be accepted for the Council agenda. The Board of Directors's recommendation is not required in advance of the meeting on any items requesting Council [contingency] discretionary funds at Council's February meeting. The Board of Directors shall make its recommendation regarding such requests at the Council meeting….

50-3.1 The standing boards and committees and continuing committees may, in exceptional circumstances, appoint, for designated time periods, such ad hoc groups (e.g., task forces, work groups, ad hoc committees, subcommittees) as may be necessary.

If funding is already available for an ad hoc group, the Board of Directors shall be informed at its next meeting of the establishment of the group and provided with a description of the following: purpose; progress to date; membership roster (if available); duration of the group's appointment; funding amount and source of funding. If new funding is needed for the ad hoc group, prior approval must be obtained from the Council of Representative or Board of Directors as appropriate. The request for approval shall include a description of the following: purpose; membership roster (if available); duration of the group's appointment; funding amount required and the source from which funding is requested. Requests for Council [contingency] discretionary funds or for funds to be added to the budget require Council approval….

B.(15) Council voted to approve amending the APA Association Rules as follows (bracketed material to be deleted; underlined material to be added):

201-2. BUDGET

210-2.1 In the financial policy of the APA, a distinction shall be made between general programs, direct service programs, and support functions.

General programs (e.g. scientific affairs, public affairs) shall be supported by the dues of the membership and by any surplus of income over expenses generated form the direct service programs. General programs do not render a direct service but rather are activities that are intended to benefit psychology as a whole.

A direct service program provides to individuals or organizations a product, benefit, or service for a fee. [Each direct service program (e.g. Convention, Continuing Professional Education, and Communications) shall have their specific financial goals set annually by the chief executive officer during the budget process but shall be expected to at least produce an excess over expenses.] The goals for each current direct service program are as follows:

Convention Goal: to produce a 12% profit (over allocations) annually over a 5-year period of time.

Sponsor Approval Goal: to produce a 10% profit (over allocations) annually over a 5-year period of time.

CE Credit Programs Goal: to produce a 5% profit (over allocations) annually over a five-year period of time and that the least profitable activities are considered for elimination if it is deemed necessary to meet the established goal.

Communications Goal: shall be set annually by the Chief Executive Officer during the budget process.

These overall financial goals should be considered with APA's commitment to providing programs and services that meet the changing priorities of the association.

C.(26) Council voted to approve the Proposed 2003 Final Budget calling for a surplus of $385,300. Furthermore, the Council authorizes the CEO to do what is necessary throughout 2003 to ensure that the net from operations stays within the parameters provided for in the 2003 Final Budget.

D.(54) Council was informed that the 2003-2005 Financial Forecast was not yet available due to the pending completion of the tax-exempt portion of the real estate financing.

E.(55) Council received information regarding the refinancing of APA properties.

F.(56) Council received as information the annual employee compensation package.

G.(57) Council received as information the minutes of the December 2002 meeting and the August, September and November conference calls of the Finance Committee.

H.(76) Council received an update on the new-business-in-progress item "Protection of Mortgage Reserve."


On Friday morning, President Robert J. Sternberg, PhD, and Chief Executive Officer Norman B. Anderson, PhD, presented their reports to Council.

On Friday afternoon, Daniel Kahneman, PhD, winner of the Nobel Prize in Economics, addressed Council after receiving a presidential citation.

On Friday and Saturday afternoons, breakout groups were held on the following topics: Task Force on Governance; APA Election Processes; Convention; Membership Recruitment and Retention; How to Increase Diversity in APA Governance; Ideas to Generate Income Producing Revenue/Cost Saving Measures.

On Saturday afternoon, a training session on Diversity and Cultural Sensitivity Training was led by professional facilitator and trainer Sally Jue.