Decoration and Drayage Services

The official exhibit show decorator and drayage firm is:

  • Brede National Exposition Services
    6801 Mid Cities Avenue
    Beltsville, MD 20705
    Phone: (301) 937-8600
    Fax: (301) 937-2952

Exhibitor Service Kit

Exhibitor Service Kit Approximately 90 days prior to the meeting, each exhibitor will receive an Online Exhibitor Service Kit containing order forms; rental costs of booth furniture, additional draping, accessories, special work (such as carpentry, painting, additional signs, electrical work, floral decoration, audio-visual equipment rental and so forth); labor regulations; and payment terms. In addition, information concerning shipping your materials to Washington will be included in the Online Exhibitor Service Kit available in May.

Shipping

Shipping All freight shipments must be consigned to Brede National Exposition Services. All shipments must be sent prepaid. All shipments may be sent to the advance warehouse and should be scheduled to arrive in Washington no later than Wednesday, July 23, 2014.


Advance Warehouse Shipments are to be Consigned to:

Exhibitor Name/Booth Number
122nd APA Annual Meeting
Brede National Exposition Services
c/o ABF Freight System
6720 Washington Blvd.
Elkridge, MD 21075
Phone: (410) 796-8800
 

Direct to Show Site

Exhibitors not utilizing the advance warehouse should send shipments directly to the show site. These shipments should be sent to arrive on site no earlier and no later than Wednesday, Aug. 6, 2014* .

Exhibitor Name/ Booth Number
122nd APA Annual Meeting
c/o Brede National Exposition Services
Walter E. Washington Convention Center
801 Mount Vernon Place, NW
Halls D & E Loading Dock
Washington, DC  20001
Phone: (202) 249-3000

Freight Deliveries

The Walter E. Washington Convention Center will not accept delivery of show materials or freight.

Freight carriers should deliver freight to the attention of show management’s official service contractor. Delivery address should reference the name of the event location (i.e., exhibit hall) and show contact name. Direct to show site freight will only be accepted Wednesday, Aug. 6, 2014.

Freight Handling

Labor unions claim jurisdiction over all unloading and reloading of freight, exhibit materials, product, empty containers and related equipment. They also have jurisdiction over all material-handling equipment including but not limited to forklifts, tow motors, dollies, pallet jacks, etc.

Exhibitor Hand-Carry Procedures

The entrance at 9th St. and Mt. Vernon Place has been designated for exhibitors who wish to hand-carry materials to their booth. Exhibitors may use this entrance to transport materials they can carry in one trip to their booths. Examples of acceptable hand-carry materials include boxes, suitcases or fiberboard shipping cartons, portable displays on wheels, and small luggage racks. The following items are not considered hand-carry items: two wheel dolly loads, hotel bellman’s carts, boxes or crates requiring two people to carry.

Carpeting

Individual booths are not carpeted by APA (except for employer booths). Carpeting for individual booths can be ordered through the show decorator at an additional cost. Information on ordering carpeting will be included in the Online Exhibitor Service Kit available in May.

Electric and Plumbing

Hi-Tech Electric is the Walter E. Washington Convention Center’s exclusive provider of temporary electrical and plumbing services. Hi-Tech installs, monitors and manages all temporary electrical and plumbing requirements for exhibitors. A detailed electrical service order form will be included in the Online Exhibitor Service Kit available in May.

Hanging Items

Overhead hanging signs are allowed by APA provided you have an island booth configuration. The hanging of any overhead sign is also contingent on rigging policy within the Walter E. Washington Convention Center and is subject to mandatory approval by the Walter E. Washington Convention Center. APA convention management and the Walter E. Washington Convention Center require blueprints or sketches be forwarded for approval prior to the convention. The maximum height of a hanging sign is 16 feet.

Internet and Telecommunications

The Walter E. Washington Convention Center’s network and telephone services are provided exclusively by Smart City Washington. Smart City Washington manages all voice and data network systems and offers broad technology service for all events. Ordering information will be available in the Online Exhibitor Service Kit available in May.

Cleaning Services

Booth cleaning is not included in the cost of booth space. Complimentary cleaning of standard show aisles will be provided. Interior booth cleaning and trash removal is a chargeable cost to the exhibitor. Booth cleaning personnel will not clean the interior of exhibit booths without a written order. Booth cleaning order forms will be included in the Online Exhibitor Service Kit available in May.

Right of Entry Permit

All exhibitor-appointed contractors are required to file annually for a right of entry permit which obligates them to comply with the Walter E. Washington Convention Center’s rules and regulations, including compliance with the safety and substance abuse program. This program includes random substance testing under controlled conditions.

Union Jurisdiction and Labor

Exhibitors are required to observe all union labor contracts enforced within the exhibit hall. Union jurisdictions include the overall setup and dismantling of exhibits and utilities, not including the unpacking and placement of exhibit materials in the booth.

  • Carpenters (United Brotherhood of Carpenters and Joiners) are responsible for decorating, installation and dismantling of exhibit displays, hanging lightweight (under 200 lbs.) signs and banners, carpet installation and any work requiring the use of power tools.
  • Teamsters (International Brotherhood of Teamsters) are responsible for material handling, unloading, freight movement and reloading, as well as operating mobile equipment including tractor trailers and forklifts.
  • Stagehands (International Alliance of Theatrical Stage Employees, Moving Picture Technicians, Artists and Allied Crafts of the United States), are hired by your audio visual or production contractor to install, operate and dismantle theatrical lighting and audio equipment associated with general sessions, performances and exhibits.
  • Electricians (International Brotherhood of Electrical Workers), are provided by HiTech Electric, our exclusive provider of temporary installations of electrical services, plumbing services and rigging. More information will be available in the Online Exhibitor Service Kit available in May.

Escalators & Elevators

Public passenger elevators are provided for the use of wheelchairs, baby carriages, strollers and other similar devices. Passenger elevators or escalators are not to be used for transporting equipment. Freight elevators are for the movement of freight and equipment. They are not to be used by the public.

Motorized Carts

Motorized vehicles, with the exception of motorized vehicles driven to transport disabled guests or staff, are not permitted in common areas or in the ballroom and meeting rooms. Motorized vehicles such as scooters or flatbed carts are permitted in exhibit halls and on loading docks ONLY.

Personal Protective Equipment (PPE)

All exhibitors, service providers and show management personnel working on the show floor during move-in and move-out periods are required to wear close-toed footwear.

Smoking

In accordance with D.C. regulations, the Walter E. Washington Convention Center is a nonsmoking facility. The Walter E. Washington Convention Center reserves the right to remove violators.

Public Transportation

There are several methods of transportation near the Walter E. Washington Convention Center. The Metrorail (subway) entrance is near the southwest corner of M and 7th streets, NW. The Green and Yellow subway lines stop at this exit, called the “Mt. Vernon Square/7th St./Convention Center” exit. All other subway lines connect to these two lines, so the Center is served by the entire Metrorail system. Guests arriving via Metro can see the entrance to the center directly in front of them as they travel up the escalators exiting the Metro. Metro buses also stop on the corners of 7th St. and 9th St. near the center. For more information on Metrorail and bus routes, rates and hours, please consult Metro’s website. The Circulator is a public transit system designed to take riders to the city’s cultural, shopping, dining and business destinations. There are two routes near the center as well as one that travels around the National Mall. The Circulator runs frequently from approximately 8 a.m. until 9 p.m. daily. For more information, visit the Circulator website. Transportation Services manages the taxi stand on Mt. Vernon Place.

Public Parking

There is no public parking at the Walter E. Washington Convention Center. However, there are parking spaces on surface lots and garages within walking distance of the Walter E. Washington Convention Center. These spaces are available on a first-come, first-served basis. Exhibitors are encouraged to use the public parking facilities. Ticketing is heavily enforced in the Walter E. Washington Convention Center’s surrounding residential areas. Visit the Walter E. Washington Convention Center website to view the parking map.

Recycling / Sustainability Practices

The Walter E. Washington Convention Center actively works to reduce its carbon footprint and is engaged in sustainable practices in everything from its cleaning products to the farms that supply food for its kitchen. It is the first center in the country to offer color-coded resource recovery stations in exhibit halls to improve separation at the source to divert waste from landfills. The center also has a food composting program and actively utilizes a combination of energy-efficient materials, technology and employee-managed programs to minimize the environmental impact of the physical, 2.3 million square foot building and its more than 1 million visitors each year. High-efficiency lighting is used in the center’s public spaces and all restrooms use compact fluorescent bulbs and automatic controls on the fixtures to conserve electricity and water. Additionally, the exterior walls are comprised of clear low-emission glass that control heat gain and loss in order to boost the building’s energy efficiency and maximize opportunities for natural lighting.

Emergency Preparedness

The Walter E. Washington Convention Center’s highest priority is to maintain a safe environment for all building occupants. The center has developed an emergency response plan to ensure the safety of all visitors and employees at the center. The public safety staff is in regular communication with the Washington Metropolitan Police Department, the D.C. Fire Department, the D.C. Emergency Management Agency, the FBI Terrorism Task Force, the Secret Service and other local and federal law enforcement agencies. The center is an integral part of the District of Columbia’s emergency response team. The center’s emergency response plan addresses a variety of emergencies including medical, fire and smoke, bomb threats, suspicious packages, weather, sheltering in place and assisting disabled persons in an emergency.

The center provides regular training for public safety officers and designated emergency response leaders from their staff, and conducts buildingwide drills throughout the year. All public safety officers receive training in basic first aid and CPR, and in the use of automated external defibrillators (AEDs).

The center is equipped with sophisticated fire detection and protection systems. When an alarm is activated, the system automatically transmits a signal to local emergency communications centers, which initiate an immediate response from the D.C. Fire Department. In the event of a power failure, generators power all emergency lighting and systems. Exit doors are clearly marked and illuminated. Exit stairwells contain emergency lighting and illuminated graphics for greater visibility and accessibility. In the event of an evacuation, several adaptive escape chairs are strategically located to transport persons with disabilities, or those who need assistance walking several flights of stairs.