Decoration & Drayage Services
The official exhibit show decorator and drayage firm is:
Brede National Exposition Services
6801 Mid Cities Avenue
Beltsville, MD 20705
Phone: (301) 937-8600
Fax: (301) 937-2952
Exhibitor Service Kit
Approximately 90 days prior to the meeting, each exhibitor will receive an Online Exhibitor Service Kit containing order forms; rental costs of booth furniture, additional draping, accessories, special work (such as carpentry, painting, additional signs, electrical work, floral decoration, audio-visual equipment rental, and so forth); labor regulations; and payment terms. In addition, information concerning shipping your materials to Honolulu, Hawai'i will be included in the Online Exhibitor Service Kit available in May.
Shipping
All freight shipments must be consigned to Brede National Exposition Services. All shipments must be sent prepaid. All shipments may be sent to the advance warehouse and should be scheduled to arrive in Honolulu, Hawai'i no later than Friday, July 26, 2013*.
Advance Warehouse Shipments are to be Consigned to:
Exhibitor Name/Booth Number
American Psychological Association Annual Meeting
Brede National Exposition Services c/o ABF Freight System
2282 Hoonee Place
Honolulu, HI 96819
Phone: (808) 847-3744
To verify or confirm receipt of advance warehouse shipments contact Johnny Bryant, Brede Exposition, (301) 937-8600, ext. 29.
Exhibitors not utilizing the advance warehouse should send shipments directly to the show site. These shipments should be sent for arrival on-site no earlier and no later than Tuesday, July 30, 2013*.
Direct to Show Site
Exhibitors not utilizing the advance warehouse should send shipments directly to the show site. These shipments should be sent to arrive on site no earlier and no later than Tuesday, July 30, 2013*.
Exhibitor Name/ Booth Number
121st American Psychological Association Annual Meeting
c/o Brede National Exposition Services
Hawai’i Convention Center
1801 Kalakaua Ave., Kamehameha Exhibit Halls I, II, III
Honolulu, HI 96815
Phone: (301) 937-8600
*Please note that it takes at least two (2) days to ship to Hawai’i.
Freight Deliveries
The Convention Center will not accept delivery of show materials or freight. Freight carriers should deliver freight to the attention of show management’s official service contractor. Delivery address should reference the name of the event location (i.e., hall or meeting room) and show contact name. Direct to show site freight will only be accepted Tuesday, July 30, 2013. Please note that it takes at least two days to ship to Hawai’i.
Freight Docks
The freight dock is limited to commercial vehicles. POVs (privately owned vehicles) are required to load and unload in Row F of the parking garage. The entrance to the freight dock is located on Kahakai Street and exits onto Kalakaua Avenue. During event move-in and move-out, the docks are available between the hours of 7:00 a.m. – 10:00 p.m. Please note that due to guidelines set by the Fire Marshal, the docks will be closed during exhibit hall events. During this time, vehicles are not allowed to operate but are allowed to park in designated areas.
Freight Handling
Labor Unions claim jurisdiction over all unloading and reloading of freight, exhibit materials, product, empty containers, and related equipment. They also have jurisdiction over all material handling equipment including but not limited to forklifts, towmotors, dollies, pallet jacks, etc.
Exhibitor Hand-Carry Procedures
Exhibitor hand-carrying of small items through the lobby entrance is limited to items easily carried by hand without the use of freight handling equipment. The use or rental of dollies, flat trucks and other mechanical equipment, however, is not permitted. Only full-time employees of the exhibiting company will be allowed to hand-carry items. Brede National Exposition Services will control access to the loading docks in order to provide for a safe and orderly move-in/out. Unloading or reloading at the dock of any and all contracted carriers will be handled by Brede National Exposition Services.
Carpeting
Individual booths are not carpeted by APA (except for Employer booths). Carpeting for individual booths can be ordered through the show decorator at an additional cost. Information on ordering carpeting will be included in the Online Exhibitor Service Kit available in May.
Hanging Items
Overhead hanging signs are allowed by APA provided you have an island booth configuration. The hanging of any overhead sign is also contingent on rigging policy within the Hawai’i Convention Center (HCC) and is subject to mandatory approval by (HCC). APA Convention Management and the Hawai’i Convention Center require blueprints or sketches be forwarded for approval prior to the Convention. The maximum height of a hanging sign is 16 feet.
Internet
The Hawai‘i Convention Center’s high speed data services are exclusively provided by Pacific Direct Connect (PDC). Refer to ordering information in the Online Exhibitor Service Kit available in May.
Telecommunications
Telecommunications is an exclusive service of the Hawai’i Convention Center (HCC). They offer standard analog and digital telephone lines for incoming/outgoing telephone calls, faxes, credit cards, and modem use. They are also equipped to manage digital multi-line telephones and special features such as voicemail and voice messaging. Refer to ordering information in the Online Exhibitor Service Kit available in May.
Lighting and Electrical Work
Adequate illumination of the exhibit area is provided. Individual electric outlets may be obtained at additional cost. All electrical work must be ordered through and installed by the designated electrical contractor to ensure it will meet safety requirements. Power is provided at 120/208 volts, 3 phase, 60 hertz; and 277/480 volts, 3 phase, 60 hertz. Available power taps are: 125amp, 100amp, 60amp, 30amp, and 20amp. A detailed electrical service order form will be included in the Online Exhibitor Service Kit available in May.
Booth Cleaning
Booth cleaning is not included in the cost of booth space. Complimentary cleaning of standard show aisles will be provided. Interior booth cleaning and trash removal is a chargeable cost to the exhibitor. Booth cleaning personnel will not clean the interior of exhibit booths without a written order. Booth cleaning order forms will be included in the Online Exhibitor Service Kit available in May.
Union Jurisdiction & Labor
Currently, APA’s general contractor, Brede National Exposition Services, has an agreement with the Local 506 Laborers Union & Carpenters Local #27 to provide labor for display installation and dismantle. Full time employees of an exhibiting company may erect and dismantle their own display and set their own product without assistance from these locals. Services that are required beyond what your regular full time employees can provide must be rendered by Local 506 or Local 27. Official labor order forms are included in the exhibitor service manual. Services may be ordered in advance or at show site at the Brede/National Service Desk.
Gratuities
It is the policy of the Hawai’i Convention Center (HCC) that individual employees may not accept cash gratuities from clients. It is management’s intention for our employees to provide exceptional service to all clients without anticipation of additional compensation. HCC appreciates your understanding and adherence to their policy and its intent.
Bicycles & Electric Vehicles
The use of bicycles and electric vehicles for transportation within the Facility is limited to inside the exhibit halls and back of house areas and may only be used during move in and move out days. Bicycles and electric vehicles are prohibited at all times from carpeted areas, escalators, and passenger elevators. A vehicle conveyance waiver form must be filled out and submitted to APA’s Director of Convention Services for approval 30 days prior to your first day of move in.
Parking
The Hawai’i Convention Center’s parking garage has 690 parking stalls and is located on Level 2 of our facility. The entrance to the garage is located on Kalakaua Avenue. The garage accommodates most POV’s (privately owned vehicles) and is able to accommodate vehicles up to 8’11” in height and up to 140” wheelbase. (Note: Their exit ramp/helix is not wide enough to accommodate most limousines.)
Personal Protective Equipment (PPE)
All exhibitors, service providers, and show management personnel working on the show floor during move-in and move-out periods are required to wear approved protective footwear.
Emergency Procedures
The Hawai‘i Convention Center utilizes state of the art equipment to insure a safe and secure facility for all attendees. Their Emergency Response Plan is on file with the City & County of Honolulu Fire and Police Departments and their security personnel are on premises 24 hours daily. Their security personnel are trained in First Aid/CPR and the use of their Automatic External Defibrillator (AED) in the event of a medical emergency. They use closed circuit television cameras to monitor the facility perimeter as well as public areas and to monitor all building entrances and exits. Security can be reached by phone at (808) 943-3000 or (808) 791-4685.
