The official exhibit show decorator and drayage firm is:

  • Brede National Exposition Services
    6801 Mid Cities Avenue
    Beltville, MD 20705
    Phone: (301) 937-8600
    Fax: (301) 937-2952

Shipping

rules-regulations-shippingAll freight shipments must be consigned to Brede National Exposition Services. All shipments must be sent prepaid. All shipments may be sent to the advance warehouse and should be scheduled to arrive in Toronto no later than Friday July 31, 2015.

Advance Warehouse Shipments are to be Consigned to:

  • Exhibitor Name/ Booth Number
    123rd American Psychological Association Annual Meeting
    c/o Brede National/Liberty CFS NV
    6130 Netherhard Road
    Mississauga, Ontario, Canada L5T 1B7
    Phone (877) 330-3321

Notify Mendelssohn Commerce for customs clearance, phone 800-665-4628 or 416-585-8227.

Direct to Show Site

Exhibitors not utilizing the advance warehouse should send shipments directly to the show site. These shipments can only arrive on Wednesday, Aug. 5, 2015.

  • Exhibitor Name/Booth Number
    123rd American Psychological Association Annual Meeting
    c/o The Metro Toronto Convention Centre-South Building
    222 Bremner Boulevard
    Toronto, Ontario, Canada M5V 3L9

Notify Mendelssohn Commerce for customs clearance, phone (800) 665-4628 or (416) 585-8227

Exhibitor Service Kit

decorator-drayageApproximately 90 days prior to the meeting, each exhibitor will receive an Online Exhibitor Service Kit from Brede National Exposition Services, containing order forms—rental costs of booth furniture, additional draping, accessories, special work (such as carpentry, painting, additional signs, electrical work, floral decoration, audio-visual equipment rental, and so forth); labor regulations; and payment terms. In addition, information concerning shipping your materials to Toronto as well as customs information will be forwarded in a Mendelssohn Commerce packet included in the Online Exhibitor Service Kit.

Carpeting

Individual booths are not carpeted by APA (except for Employer booths). Carpeting for individual booths can be ordered through the show decorator at an additional cost. Information on ordering carpeting will be included in the Online Exhibitor Service Kit available in May.

Lighting and Electrical Work

SHOWTECH Power & Lighting, the exclusive supplier for electrical/mechanical services, has an agreement with the International Brotherhood of Electrical Workers – Local 353. Plumbers, Fitters, Welders – Local 46 represent the plumbing division of SHOWTECH Power & Lighting. Adequate illumination of the exhibit area is provided. Individual electric outlets may be obtained at additional cost. All electrical work must be ordered through and installed by the Metro Toronto Convention Centre to ensure that it will meet safety requirements. Electrical services available include 800 watt, 120-volt duplex outlet; 1500 watt, 120-volt duplex outlet; and 15 amp, 120-volt dedicated circuit. A detailed electrical service order form will be included in the Online Exhibitor Service Kit available in May.

Hanging Items

Overhead hanging signs are allowed by APA, provided you have an island booth configuration. The hanging of any overhead sign is also contingent on rigging policy within the Metro Toronto Convention Centre. APA Convention Management and the Metro Toronto Convention Centre require blueprints or sketches be forwarded for approval prior to the convention.

Technology & Telecommunication Services

The MTCC is the exclusive provider for all voice, data and 802. 11 wireless (WiFi) communications services within the facility. All arrangements for voice and data communications must be made through the in-house Technology Services department. Communications services include, but are not limited to:

  • connections within the facility to external networks
  • all communications distribution within the Centre, including cabling, network hardware and software, and 802. 11 wireless (WiFi) transmission
  • provisioning of network access and network addresses to the client location(s) within the Centre
  • internal and external bandwidth distribution

The installation, modification, and removal of communications services must be coordinated through the technology services department. For all wired data services, a network drop is required per defined location (i. e. booth). Every device accessing the internet requires an IP address assigned by the MTCC Technology Services team. The exhibitor is liable for the loss or damage of equipment provided by the MTCC. The MTCC reserves the right to withdraw voice and data services from any exhibitor who knowingly or unknowingly causes disruption of the voice or data communications facilities. Use of client provided DHCP servers, NAT devices, routers, or wireless access points requires prior approval.

Cleaning Services

Booth cleaning is not included in the cost of booth space. Booth cleaning order forms will be included in the Online Exhibitor Service Kit available in May. Booth cleaning personnel will not clean the interior of exhibit booths without a written order.

The MTCC provides exclusive cleaning services in the Centre. Complimentary cleaning of standard show aisles will be provided. Interior booth cleaning is a chargeable cost to the exhibitor. Refer to the Exhibitor Service Kit available in May for rates.

Union Jurisdiction & Labor

Exhibitors are required to observe all union labor contracts enforced within the exhibit hall. Union jurisdictions include the overall set-up and dismantling of exhibits and utilities, not including the unpacking and placement of exhibit materials in the booth.

The Exhibitor will abide by any Local union regulation in existence and will obtain any clearance required by union or trade organization having authority or jurisdiction with respect to the event or work performed at the Centre. In the event that any persons employed by the exhibitor cause, or in the opinion of the MTCC are likely to cause labour difficulties to the MTCC or whose affiliations are not compatible with the MTCC’s employees or service providers employed by the MTCC, the APA Exhibit Management shall remove such employees or contractors from the Centre forthwith on receiving written notice from the MTCC. The MTCC agrees to advise the Exhibitor of all union agreements the MTCC might enter into which might affect the Exhibitor. The MTCC recognizes Labourers’ International Union of North America, Local 506 as the exclusive bargaining agent for MTCC departments providing the following services: cleaning services, docks, event services, food and beverage, and parking. Freeman AVW has an agreement with Local 506. The MTCC recognizes the Canadian Healthcare Workers’ Union as the exclusive bargaining agent for the security department. SHOWTECH Power & Lighting, the exclusive supplier for electrical/mechanical services, has an agreement with the International Brotherhood of Electrical Workers – Local 353. Plumbers, Fitters, Welders – Local 46 represent the plumbing division of SHOWTECH Power & Lighting. Information will be included in the Online Exhibitor Service Kit available in May outlining the jurisdictions of local union labor.

Freight Handling

Labor Unions claim jurisdiction over all unloading and reloading of freight, exhibit materials, product, empty containers, and related equipment. They also have jurisdiction over all material handling equipment including but not limited to forklifts, towmotors, dollies, pallet jacks, etc.

Escalators & Elevators

not to be used for transporting equipment. Freight elevators are for the movement of freight and equipment . They are not to be used by the public.

Freight Delivery

Access for the South Building exhibit floor is through eighteen loading docks, two 38 ft. capacity truck elevators with drive-on floor capacity of 1,000 lbs/sq.ft.

Parking Services

The MTCC has indoor, security patrolled multi-level parking for over 1,700 cars, available 24 hours a day, 7 days a week. Special show management and exhibitor in/out parking passes are available for patrons requiring parking on a short-term basis (2 consecutive days or more). More information will be provided in the Exhibitor Service Kit available in May.

Exhibitor Move-In Procedures

All exhibitor move-in is restricted to the Metro Toronto Convention Centre Loading Dock. No exhibitor will be allowed access with his or her move-in materials via any other entrance to the facility.

Personal Protective Equipment (PPE)

All exhibitors, service providers and show management personnel working on the show floor during move-in and move-out periods are required to wear approved protective footwear.

Smoking Policy

It is the MTCC’s intent to conform to the standards of the community and their policies surrounding smoking in public places. Therefore, all public areas and rental space, including corridors, registration area, meeting rooms and the exhibit halls are designated non-smoking areas.

Recycling Program

The MTCC has instituted an aggressive waste reduction program to reduce landfill and to recycle whenever possible. Presently, they partner with local Toronto shelters for all prepared food surplus. An increased effort to involve their clients and attendees in the recycling process, clearly marked containers marked paper, wood, plastic/metal/glass, organic are located throughout the Centre. When it is separated at the source, it is then acceptable for recycling.