Operating the Exhibits

Soliciting/Demonstrating

Canvassing, exhibiting, or distributing advertising matter outside the designated exhibit area is prohibited. Soliciting or demonstrating by an exhibitor must be confined to the exhibitor’s own booth. Exhibitors should be considerate of neighboring exhibitors when soliciting attendees to visit their booths. Distribution of the exhibitor’s printed advertisements must be done within the exhibitor’s own space. Persons who are not exhibitors are prohibited from any detailing, exhibiting, or soliciting within the convention hotels. No exhibits, displays, or advertising material of any kind will be allowed in the Convention hotel rooms or hallways unless approved by the Director, Convention and Meeting Services. Failure to comply with this regulation can result in dismissal from the exhibit hall.

Aisles in front of the booths must be kept clear. Enough space must be allocated within each exhibit booth for attendees to browse or watch product demonstrations. Any activity that causes attendees to congregate in the aisle or in adjacent exhibit booths will be curtailed or eliminated.

Sale of Merchandise

Order taking by exhibitors accepting checks or credit cards is permitted, provided that all transactions are conducted in a manner consistent with the scholarly and professional nature of the meeting. Cash transactions are discouraged.

Use of Plastic Bags in the Exhibit Hall

In 2012, Honolulu County joined Hawai‘is three other counties to give Hawai‘i a first-in-the-nation statewide ban on plastic bags at checkout counters. The ban in Honolulu isn't slated to take effect until July 1, 2015; however, we've recently received requests from some of our APA member psychologists in Hawai‘i to discourage the use of plastic bags at the upcoming APA convention (specifically in the exhibit hall). Any effort you can make to curtail or eliminate the use of plastic bags in the exhibit hall is greatly appreciated.

Tax Information

Exhibitors selling merchandise must have a State of Hawai'i general excise tax (GET) license. Merchandise offered for sale will be subject to Hawai'i’s general excise tax. Hawai'i does not have a sales tax. For more information about Hawai'i’s tax laws, please refer to the Department of Taxation website. To contact the Tax Office, call (808) 587-4242 (Toll-free: 1-800-222-3229) or email Taxpayer Services. Sellers may apply for the GET license online at the Hawai'i Business Express website or in person at the Business Action Center located at 1130 N. Nimitz Hwy., Suite A-220, Honolulu, Hawai'i 96817.

Logos and Images

Exhibitors are not allowed to use the APA logo and APA convention art in any public or private promotional materials. In addition, the Hawai'i Convention Center (HCC) logo may not be used in any public or private promotional materials, without written consent.

Copyrights and Proprietary Material

ASCAP, BMI, dramatist fees, copyright license fees, patent fees, or any other fee or royalty attached to copyrighted or proprietary material are the exhibitor’s responsibility. Neither APA nor the Hawai'i Convention Center is responsible for any violation for infringement rights of any owner or presented material.

Food and Beverage Service

The Hawai’i Convention Center is the exclusive provider of in-house food and beverage services. A complete Catering Guide will be included in the Service Kit available in May. Popcorn machines, peanut roasters, cotton candy machines, or similar items are expressly prohibited. Popcorn is also prohibited.

Helium Balloons

Helium balloons and helium tanks are prohibited in the APA exhibit hall.

Candles

Under no circumstances are open flame devices such as lighted candles, lighters, or sparklers permitted in exhibit booths.

Compressed Gases/Flammable Liquids/Aerosols

The use, display, or storing of compressed gasses, flammable liquids, or dangerous chemicals is prohibited in the APA exhibit hall.

Pyrotechnics, Fog and Smoke Machines, and Lasers

Pyrotechnics, fog and smoke machines, and lasers are prohibited in the APA exhibit hall.

Hazardous Chemicals and Materials

The use of hazardous chemicals and materials are strictly prohibited in the APA exhibit hall.

Glitter, Confetti, Stickers, and Decals

Glitter, confetti, stickers, or decals may not be used in connection with any exhibit in the APA exhibit hall, or used for any purpose within the Hawai'i Convention Center.

X-Ray Equipment

The use of x-ray equipment and other radiated materials are prohibited in the APA exhibit hall.

Noise

Objectionable sound devices may not be operated. Engines or any other kind of equipment may be operated only with the consent of the Director, Convention and Meeting Services. Exhibitors should be considerate of neighboring exhibitors when operating any sound system.

Animals

With the exception of guide, signal or service dogs, animals are not allowed in the facility without prior approval. Approval is based on whether the animal is legitimately part of a show, exhibit or activity requiring use of animals. If allowed, show management is ultimately responsible for the liability associated with animals and their sanitary needs.

Smoking Policy

In accordance with the State of Hawai'i’s “Smoke Free Hawai’i Law”, the Hawai‘i Convention Center is designated as a non-smoking facility. Smoking is not allowed in enclosed or partially enclosed areas of our facility nor is it allowed within 20 feet of doorways, windows and ventilation intakes. However, certain areas of the building have been designated as smoking areas. Detailed information about the “Smoke Free Hawai’i Law” is available online.

Destruction of Property

All property destroyed or damaged by an exhibitor must be replaced in the original condition by the exhibitor or at the exhibitor's expense. Nothing may be taped, nailed, tacked, or otherwise affixed to ceilings, painted surfaces, fire sprinklers, columns, fabric, or decorative walls.

Subletting Space

Exhibitors may not assign, sublet, or apportion all or any part of the space allotted to them. Any materials other than those manufactured or distributed by the exhibitor in the regular course of business may not be exhibited by the exhibitor or be allowed by the exhibitor to be exhibited by other persons or firms without the written consent of the Director, Convention and Meeting Services.