Space Assignments & Application
Applications for exhibit space must be made on the 2013 Application for Exhibit Space (PDF, 136KB). Exhibitors wishing to be assigned or to avoid assigned space adjacent to that of another exhibitor should so indicate on their applications. Exhibitors with business/professional affiliations or subsidiaries of parent companies who desire assignments together in the exhibit hall should submit the applications together, either as one application or as one request. A written request including why the booths should be assigned together should accompany the application(s). Assignment of such space (for purposes of ranking exhibit requests) will be based on the largest booth exhibitor within the grouping. APA reserves the right to limit or deny such requests.
Assignment of space for exhibits accepted by APA is made by the APA Advertising and Exhibit Sales Department on behalf of the Director, Convention and Meeting Services, on a first-come, first-served basis. Priority of space assignment will be based on the date and time the application is received. If a number of applications are received at the same time, the number of booths requested on the application will be the next consideration for “ranking” the applications.
This application with floor plan is distributed so exhibitors who attended the 2012 APA Convention, regardless of location, should receive it the week of Nov. 26, 2012. Other prospective exhibitors will receive the Exhibitor Prospectus approximately 3 weeks later. To be equitable, exhibit applications will not be accepted during a ten working-day window so that exhibitors who have not received their prospectus can request a duplicate. Exhibit applications will be accepted in the Advertising and Exhibit Sales Office beginning twelve o’clock noon, Eastern Standard Time, Wednesday, Dec. 5, 2012. Any applications received prior to noon, Dec. 5, 2012 will be returned to the exhibitor to be resent with the exception of overnight packages sent to arrive on Dec. 5, 2012. Exhibitors sending overnight packages should indicate an afternoon delivery. If, through no fault of the exhibitor, the delivery is prior to noon on Dec. 5, it will be held in the APA Mail Room and delivered to the Advertising Sales Office at the noon start time (and considered in the pool of applications received right at noon). Exhibit applications may be emailed as a scanned pdf, overnighted, mailed, couriered, or hand delivered. Upon receipt of your application, you will be sent an email confirmation receipt within 48 hours. If not, please contact Mona Alcazar via email or telephone (202-336-5627).
Exhibit booth payment can be made by check or credit card (Visa, MasterCard, and American Express). For those exhibitors who are unable to immediately have a deposit check processed, the contract can be sent without the specified deposit as long as a check or credit card payment follows within 10 days. If the deposit is not received within that given period, APA reserves the right to cancel the booth reservation.
Convention Management reserves the right to rearrange the floor plan or to relocate booths.