Fall spotlight: Accreditation responsibilities

Top five responsibilities for program training directors.

With the end of the calendar year and preparations underway for the upcoming academic and training years, now is a good time to highlight the top five accreditation responsibilities for new (and continuing) training directors.

5. Report substantive changes

Consistent with Domain H.2 of the G&P (PDF, 151KB) and Implementing Regulation (IR) C-19, accredited programs at all levels of accreditation are reminded to notify CoA of changes that could affect quality of training and education. With the provision of additional funds to accredited internships, it is especially important for these programs to notify CoA in order to ensure that with the addition of new internship positions (often linked with new rotations, different learning experiences or changes in training personnel), the program continues to meet the standards of the profession for continued accreditation. Further guidance is available on the OPCA webpage. 

4. Provide narrative responses

At the time a program is notified of the final decision regarding its periodic review, CoA often identifies reporting issues to which the program is expected to respond to prior to the next periodic review and site visit. In general, internship and postdoctoral residency programs are expected to address these issues by June 1 and doctoral programs by Sept. 1 of the year following the decision. Interim review items ensure the program continues to meet the standards of the G&P and that any remaining issues from the periodic review have been addressed.

3. Update C-20 data

To enable prospective students and the public to make informed decisions about a program, IR C-20 articulates the presentation and content of required data elements that each accredited doctoral program is required to post; these data must be available within one click of the program’s website homepage and be updated by Oct. 1 of each year. These elements include time to completion, program costs, internship placement, attrition and licensure attainment. The CoA reviews each doctoral program’s data to ensure compliance on an annual basis. CoA provides a required template for reporting these data and programs are able to access the new template by May 1 of each year.

2. Complete Annual Report Online 

Did you know that each accredited program undergoes an annual review? The Annual Report Online (ARO) is the mechanism by which CoA determines whether to reaffirm each program’s accreditation for another year. It also identifies issues that may require a response from the program, and to allow programs to respond proactively to maintenance issues impacting quality. The period for ARO completion typically opens by mid-May of each year and closes by mid-September. The new ARO system has now undergone two complete iterations and has resulted in the highest compliance rates ever.

And, of course…

1. Pay the annual fee

Annual accreditation fee invoices were mailed to all accredited programs during the summer. Annual accreditation fees are due by Dec. 31, 2013.  Please email the office if you have not received your program’s invoice or if you have any questions.

Please be sure to include identifying information with your payment, such as the full name of your program along with you invoice number and/or customer ID number. Programs not submitting payment by this due date may be subject to withdrawal from accredited status as described in Section 2.3 of the Accreditation Operating Procedures (AOP) (PDF, 253KB). Effective Jan. 1, 2013, annual accreditation fees are as follows: 

  • $2,250 (internship and postdoctoral residency programs).
  • $3,750 (doctoral programs with 1-50 students).
  • $4,250 (doctoral programs with 51+ students).

Student count for doctoral programs is based on data submitted by programs to the ARO as of Sept. 15, 2012. Remember: Programs on “accredited, inactive” status continue to pay annual fees during the inactive period which must be requested by the program and approved by CoA annually.