Guidelines for APA Conference Speakers

APA strives to make its Annual Convention accessible to ensure full participation by persons with disabilities. Each presentation or session should be designed and conducted with the full participation of all APA members and student affiliates in mind. Therefore, APA requests that all presenters review the following information and take the steps necessary to make all programming accessible to their respective audiences.

• Remember that disabilities may not always be visible or obvious. It is wise to assume there will be some members of your audience who will have trouble seeing visual aids (such as slides, overheads, etc.) and/or some who will have difficulty hearing what is said.

• For large audiences, it is helpful to reserve a few front row seats for those individuals who may not have the best possible opportunity to see and hear the presentation otherwise, and several seats in the rear for easy entry and exit.

• When making slide presentations, images should be projected high enough to be fully visible to all persons seated.

• ll speakers should use a microphone whenever possible as there will be people in the audience who have difficulty hearing and/or who use hearing aid devices.

• Visual aids must be accompanied by an oral narrative. Describe in detail the information that is being presented on the overhead projector or screen.

• Any printed materials that are to be used by a presenter (such as handouts, articles, slides, and overhead projector transparencies) should be available in a format that meets the needs of an individual who is blind or visually impaired (such as braille, large print, or on diskette). When creating large print documents, most sources recommend using an 18 point, bold, plain font, such as Helvetica, on paper that does not produce a glare.

• Check for adjustable lighting in the meeting room; this is particularly important for people with low vision.

• Caution against relying solely on oral presentations and gestures to illustrate a point, or using visual points of reference (e.g., “here” or “there”).

• People who are deaf or hard of hearing need to sit where they can see the speaker easily. When using an interpreter, they must be able to see both the speaker and the interpreter. For most sessions, there will be a minimum of two interpreters. The interpreter may stand close to the speaker or within a direct line of sight to allow viewing of both the speaker and the interpreter within a quick glance. Speakers should remain aware of the location of interpreters and attempt to keep this line of vision clear. Interpreters will generally give significant environmental sounds, such as laughing, as well as various directions and cues.

• Allow extra time when referring to a visual aid or handout or when pointing out the location of materials because the listener must look, then return attention to the speaker/interpreter for further information.

• When presenting, avoid talking in a darkened area of the room or platform. It is important to continually provide a direct and clear view of your mouth and face.

• Repeat all questions or statements from the audience. This practice is also helpful for individuals who are hard-of-hearing. Questions or statements should always be repeated when sessions are being taped since the microphones for the speakers will often fail to pick up voices in the audience. In dialogues or discussion, have one person speak at a time, and identify the speaker so that audience members or those listening to the tape will know who is talking.

• When not using an overhead projector, turn it off. This reduces background noise and helps focus audience attention on you, the speaker.

• Speak clearly and distinctly, but do not exaggerate. Use normal speed unless asked to slow down.

• Keep front seats and rear of room clear for persons who may be using wheelchairs, canes, crutches, or motorized vehicles. This dramatically aids in access for your audience.

For more information:

If you are a speaker with a disability and have access or special needs, please notify the Convention office so that we may assist you.

For general questions, concerns, or comments, please contact:

Disability Issues in Psychology Office
American Psychological Association
750 First Street, NE
Washington, DC 20002
202-336-6038 (V)/202-336-5662 (TTY)

The Resource Room offers the following:

• Loaner wheelchairs and canes

• Sign language interpreters

• Volunteers

• Program on diskette

• Computer equipped with vocalization software

• TTY telephone service

• Quiet, private place to rest

• Van service, equipped with a wheelchair lift

• First-aid kit

• Disability-related information and other written materials

Attendees can make arrangements for wheelchairs or scooters through Scoot Around or by calling their 24-hour Toll free number 888-441-7575.