Add-a-Day Conferences
Add-a-Day conferences are those meetings that occur at the beginning or end of a scientific conference other than APA (e.g., Society for Ingestive Behavior or Psychonomics Society). The other organization need not be primarily psychology oriented. The conference may result in a volume or an alternative form of publication.
The funding range is from $500 to $3,000.
An important assumption for the Add-a-Day conference format is that nearly all participants would already have plans to travel to the host conference, thus significantly lowering the costs for travel/lodging arrangements. Large sums for travel and lodging should not be included in the proposed budget.
Eligibility Requirements for Conference Proposals
Review Criteria for Conference Proposals
Proposal Contents
Budget Guidelines
Publication Requirement
Review and Award
Checklist
Eligibility Requirements for Conference Proposals
The requirements below must be met in order to submit a proposal.
- One of the primary organizers must be a member of APA.
- Only academic institutions accredited by a regional body may apply. Independent research institutions must provide evidence of affiliation with such an accredited institution. Joint proposals from cooperating institutions are encouraged.
- Conferences may be held only in the United States, its possessions, or Canada.
- APA governance groups including APA Divisions and related entities are not eligible for funding under this program.
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Review Criteria for Conference Proposals
Listed below are criteria that the Conferences Review Committee will examine when reviewing your proposal. Please be sure that you address these criteria as you develop your proposal.
- The primary focus of the scientific conference is on a significant research problem, and the topic involves a new approach to a research problem or area of research that has recently experienced a rapid advancement in knowledge.
- The topic selected has not received adequate coverage at other conferences.
- Each presentation is a well-integrated part of the conference scheme.
- Conference organizers have demonstrated experience in reviewing and editing scientific articles and chapters.
- The conference will attract a scientific audience from a broad range of areas within psychology.
- The conference organizers must make appropriate allowances for attendance by interested scientists. These may not be closed meetings.
- The conference will promote the unique contribution of psychologists to the research area.
- The format will enhance interactions between participants and the audience. Organizers should consider alternatives to lecture formats when possible.
- There will be publicity for the conference locally and regionally, although the conference should be national in scope.
- The location of the conference should be accessible to faculty and students.
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Proposal Contents
The information listed below must be included and addressed in the proposal. The proposal is limited to 5 pages (this does not include appendices).
- Names and qualifications of primary organizers (attach curriculum vitae).
- Rationale for the conference.
- Brief comments addressing the criteria.
- Brief history of previous conferences in this area (if any).
- Identification of the targeted audience.
- List of speakers who have agreed to participate, their qualifications, and one paragraph abstracts of their intended presentations. It is recommended that organizers limit the number of speakers to four.
- Explanation of any collaborative arrangements.
- Details on location and format, including identification of those responsible for conference details and schedule.
- Plans for related activities (e.g., receptions).
- Plans for evaluation of the conference.
- Detailed budget by category.
- Appendices for the proposal should include curriculum vitae of the primary organizers, letters of intent from the conference speakers, letters of support from sponsoring institutions, and may include up to two relevant journal articles.
- Identification of the organization to which this conference would be attached, dates and location of its meeting, description and approximate membership size of the organization, why this group was selected, and number of meeting participants expected to attend this 'add-a-day' conference.
- Discussion of the possible interactions between members of this organization and psychologists at the meeting.
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Budget Guidelines
A detailed budget by category is required for application. If funding is sought from multiple sources, information on the total budget should be provided. APA grant funding does not cover certain items such as honoraria and gifts. These items should not be included in the budget.
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Review and Award
Prospective applicants are urged to consult with APA Science Directorate staff for advice on the conference organization and application (e.g., formats or budget allowances). The committee makes recommendations for funding to the Science Directorate. The review period is approximately 8 weeks.
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Publication Requirement
Proceedings from the Conference
Conference proceedings and presentation materials (including electronic presentations) must be submitted to APA three months after the date the conference is held. APA will place the conference proceedings in PsycEXTRA.
PsycEXTRA is a companion database to the scholarly PsycINFO, which is designed to link academics, clinicians, librarians, consumers, policy-makers, and researchers to a variety of information sources covering psychology, behavioral science, and health; PsycEXTRA provides the readership with original documents, including proceedings, newsletters, magazines, newspapers, technical and annual reports, government reports, and consumer brochures Funding disbursements are normally paid in portions of 25%. The final 25% of the funding will not be payable to the grantee until the submission of a final financial report detailing conference expenditures equal to or exceeding Grantee's proposed total budget.
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Checklist:
Please pay close attention to the checklist below and be sure that each area has been addressed properly and completely in the proposal.
- It is important that everything listed under program content be addressed in the proposal.
- Conference proceedings shall be submitted to APA no later than three months after the conference is held for publication in PsycEXTRA, a companion database to the scholarly PsycINFO. PsycEXTRA is designed to link researchers, academics, clinicians, librarians, consumers, and policy-makers to a variety of information sources covering psychology, behavioral science, and health; PsycEXTRA provides the readership with original documents.
- Conferences should be held at least seven months after proposal has been submitted. The purpose of this is to ensure that the committee has some input in program planning.
- A detailed budget must be included in the proposal. Honoraria or gifts are not covered by APA grant funding and should not be included.
- Registration for conference attendance should be open and the fee, if any, should be reasonable.
- Please be sure to submit CV's of conference organizers, letters of intent for speakers, and letters of financial support from sponsoring institutions.
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Quick Info on Conference Types...
Festschrifts - conferences organized as tributes to distinguished scholars.
Grant amount ranges from $5,000 - $20,000
Stand-Alone Conferences - conferences, usually two days long, that involve psychologists as the primary organizers.
Grant amount ranges from $5,000 - $20,000
Add-a-Day Conferences - conferences that occur at the beginning or end of a scientific conference other than APA (e.g., Society for Ingestive Behavior or Psychonomics Society).
Grant amount ranges from $500 - $3,000 |
| Important Information |
The annual deadlines are June 1 and December 1 for conferences to be held in the following year.
Contact:
APA Science Directorate
750 First Street, NE
Washington, DC 20002-4242
(202) 336-6000
(202) 336-6123 TDD
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