Accredited programs must inform CoA in a timely manner of changes that could alter the program’s quality. Such updates include changes in policies/procedures, administrative structure, faculty resources, supervision resources, areas of emphases or tracks/rotations.
The CoA Portal now has a special “Substantive Change” section that allows programs to report these updates online. Here are seven simple steps to report a change in the CoA Portal:
- Log on to the CoA Portal.
- Navigate to the “SUBS. CHANGE” tab.
- Select “Add New Substantive Change.”
- Select the category/ies that apply from the list provided.
- Identify a title and provide a brief description of the update.
- Upload a formal letter (required) and/or relevant attachments.
- Finish using the “Submit Substantive Change” button.
Once your update has been reviewed, the item will either be closed or additional information will be requested. If additional information is required, the system will guide you through how to submit the response. All substantive changes will be archived in the CoA Portal.
Program directors are encouraged to use the “Substantive Change” tab to communicate program updates/changes between periodic review cycles. If you have questions about what constitutes a substantive change, please contact the Office of Program Consultation and Accreditation.